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Embla Medical · 6 hours ago

Director of Real Estate & Facilities

United States

Full-time

Remote

Director/Executive

10+ years exp

Embla Medical is a company focused on real estate and facilities management. The Real Estate & Facilities Director will lead strategic planning, acquisition, and management of the organization's real estate portfolio and facilities to drive growth and ensure operational excellence.

ManufacturingMedicalMedical Device

Responsibilities

Develop extensible master plans for strategic growth, including renewals, new sites, relocations, renovations, and minor facilities projects

Collaborate with Finance and Operations to establish annual capital budgets and operating costs

Identify and engage brokers for market assessment, site selection, and market comps; shortlist sites for tours with Operations

Lead business case development for new market opportunities and ensure final terms are reflected in approved business cases prior to lease execution

Present new deals, relocations, and renewals to Leadership in partnership with Operations

Facilitate budget approval for each project and manage multiple concurrent projects to meet deadlines and lease commitment

Lead and oversee real estate, construction, and facilities team members to ensure project milestones are achieved

Work closely with Accounting, Legal, Construction, Operations, and other teams to facilitate approvals and ensure project success

Maintain governance structure and oversight for all real estate and facilities projects

Manage end-to-end execution of real estate transactions, including site selection, brokerage engagement, acquisition, and integration with construction and operations

Govern LOI negotiations, ensuring enterprise objectives and terms are met; escalate risks and non-standard terms as needed

Collaborate with Legal on lease negotiations, lead business terms, and support legal review

Ensure adherence to established real estate processes and documentation standards for all projects and portfolio documentation

Introduce best practices, lessons learned, and continuous process improvements

Develop effective, efficient and replicable processes, utilizing industry best practices

Ensure compliance with corporate real estate standards, procedures, and regulatory requirements

Provide regular reporting and updates to senior leadership

Oversee lease administration platforms (e.g. Virtual Lease) and maintain accuracy for US portfolio data; coordinate with global teams on governance

Monitor lease options, renewals, and all critical lease dates; maintain tracking systems and landlord contact databases

Manage all legal notices and documentation from landlords, including estoppels, certificates of insurance, and entity changes

Lead site acquisition processes, including site selection, qualification, lease negotiation, zoning, and permitting for clinics and facilities

Oversee purchase, lease, and sale transactions through acquisition closings and lease commencement

Establish site acquisition timelines, policies, and procedures

Conduct site analysis and financial forecasting to ensure sites meet expected profitability and quality criteria

Obtain necessary permitting/zoning approval from national and local agencies

Oversee all design, construction, and vendor coordination activities

Support and help establish building and equipment standards and site support services

Monitor, track, and report ongoing costs and space utilization for approved projects

Establish furniture procedures/standards and incorporate ADA and EH&S requirements into design and space planning

Work closely with Accounting, Legal, Construction, and Operations teams

Lead and oversee real estate, construction, and facilities team members

Facilitate Real Estate Committee-type approvals for major transactions

Qualification

Real Estate ManagementFacilities ManagementLease NegotiationProject ManagementSpace UtilizationAnalytical SkillsMicrosoft OfficeMulti-Project ManagementInterpersonal SkillsCommunication SkillsCritical Thinking

Required

Bachelor's or Master's degree (or international equivalent) in Architectural Design, Facilities Management, Real Estate, or related field

Minimum 10 years of experience in real estate, construction, or facilities management, with in-depth knowledge of commercial real estate lease practices

Experience with space utilization methodologies and office furniture systems

Strong critical thinking, analytical, and presentation skills

Excellent interpersonal and communication skills; ability to work with a wide range of constituencies

Ability to manage multiple projects and deadlines in an ambiguous, fast-paced environment

Proficiency in lease administration platforms and Microsoft Office applications