Delano Miami Beach ยท 2 hours ago
Purchasing Agent
Miami Beach, FL
Full-time
Onsite
New Grad, Entry LevelDelano Miami Beach is set to reopen in early 2026, aiming to blend historic charm with contemporary luxury. The Purchasing Agent will support the procurement of goods and services for the hotel, ensuring efficient purchasing activities and maintaining strong supplier relationships.
Hospitality
Responsibilities
Assist in the daily procurement of goods and services for all hotel departments
Prepare and process purchase orders based on approved requisitions, ensuring accuracy in quantity, pricing, and vendor selection
Source products and vendors that meet quality, pricing, and delivery requirements, in line with hotel standards
Monitor and follow up on outstanding purchase orders to ensure timely delivery of goods
Maintain accurate records of all purchasing activities, including purchase orders, vendor files, product specifications, and delivery confirmations
Communicate effectively with department heads to confirm product needs, lead times, and any substitutions when necessary
Ensure all purchases comply with hotel procurement policies, budget guidelines, and internal controls
Assist with inventory control by tracking deliveries and ensuring proper storage of incoming goods
Coordinate with Accounts Payable to resolve invoice discrepancies and ensure accurate vendor payments
Maintain strong relationships with existing vendors and assist in evaluating vendor performance
Conduct regular market research to identify new suppliers, products, and cost-saving opportunities
Support warehouse and receiving functions by verifying incoming goods against purchase orders and resolving any discrepancies
Ensure the proper handling, storage, and rotation of stock items in accordance with health and safety guidelines
Assist with audits and inventory reconciliations as needed
Perform other procurement-related duties as assigned by the Purchasing Manager or Director of Finance
We recognize we are in the hospitality industry and that may require us to provide lateral service
We will on occasion call for each individual in the team to on a routine basis perform various related tasks as needed in the spirit of providing exceptional guest service
Qualification
Required
Under the general guidance of the Purchasing Manager, the Purchasing Agent is responsible for supporting the procurement of goods and services for all hotel departments
This role ensures that purchasing activities are carried out efficiently, accurately, and in compliance with company policies
The Purchasing Agent assists in sourcing products, preparing purchase orders, tracking deliveries, and maintaining inventory levels to meet the operational needs of the hotel
Assist in the daily procurement of goods and services for all hotel departments
Prepare and process purchase orders based on approved requisitions, ensuring accuracy in quantity, pricing, and vendor selection
Source products and vendors that meet quality, pricing, and delivery requirements, in line with hotel standards
Monitor and follow up on outstanding purchase orders to ensure timely delivery of goods
Maintain accurate records of all purchasing activities, including purchase orders, vendor files, product specifications, and delivery confirmations
Communicate effectively with department heads to confirm product needs, lead times, and any substitutions when necessary
Ensure all purchases comply with hotel procurement policies, budget guidelines, and internal controls
Assist with inventory control by tracking deliveries and ensuring proper storage of incoming goods
Coordinate with Accounts Payable to resolve invoice discrepancies and ensure accurate vendor payments
Maintain strong relationships with existing vendors and assist in evaluating vendor performance
Conduct regular market research to identify new suppliers, products, and cost-saving opportunities
Support warehouse and receiving functions by verifying incoming goods against purchase orders and resolving any discrepancies
Ensure the proper handling, storage, and rotation of stock items in accordance with health and safety guidelines
Assist with audits and inventory reconciliations as needed
Perform other procurement-related duties as assigned by the Purchasing Manager or Director of Finance
We recognize we are in the hospitality industry and that may require us to provide lateral service
We will on occasion call for each individual in the team to on a routine basis perform various related tasks as needed in the spirit of providing exceptional guest service
Company
Delano Miami Beach
10001+ employees
Funding
Current Stage
Late StageCompany data provided by crunchbase