Medical Associates Clinic · 16 hours ago
HR Assistant/HR Coordinator
Dubuque, IA
Full-time
Onsite
Entry Level
1+ years expMedical Associates Clinic is a multi-specialty group practice combined with a growing health insurance company. They are seeking an HR Assistant or HR Coordinator to provide HR support and administrative assistance to the HR team, with responsibilities including payroll processing, employee onboarding, and coordination of HR programs.
Health CareMedical
Responsibilities
You will provide excellent customer service to internal and external customers who visit in person, call on the phone, email or contact Medical Associates from the outside
Process payroll bi-weekly with strong attention to detail
Coordinate employee recognition programs, other HR relating meetings and events, and new hire onboarding
Coordinate student rotations
Coordinate and maintain MA staff professional licensure, certification, training documents and other important employment related documentation
HR Assistant will become fluent in answering a variety of HR related questions efficiently and accurately and/or getting issues to the correct place within the HR Team so that they may be properly addressed. This involves learning many HR policies and processes and ensuring accuracy of work. HR Assistant will ask probing questions to fully understand each customer's needs and will be proactive and well organized with follow-up
HR Assistant will be trained in all aspects of HR front desk responsibilities to ensure members of front desk team are fully cross trained in all areas to provide backup to one another
Cross train and learn to independently process all data and related items needed for accurate bi-weekly employee timekeeping used for payroll processing. This will require attention to detail to ensure accurate input into multiple HR systems. HR Assistant will need to acquire detailed knowledge of Medical Associate's HRIS system (UKG), payroll system (Kronos), performance management system (Saba) and other relevant systems and related processes
Coordinate appointment calendars, book conference rooms, order food for meetings, coordinate travel arrangements and arrange other details that enable a professional and well-coordinated event
Plan, schedule, and organize employee engagement events such as lunch in the lot, holiday luncheons, food trucks, ice cream socials, and other events as identified
Coordinate student rotations and create a welcoming, responsive collaboration with surrounding educational programs
Conduct new hire onboarding
Establish and carefully follow procedures/processes to ensure employees of MA have current professional certification, licensure, and training documentation required to legally and satisfactorily perform their roles. Ensure documentation is well organized, thorough and ready to be audited
Perform clerical and analytical tasks that require knowledge of multiple Human Resources Department practices and procedures. These may include but are not limited to: sorting information, processing/filing data or paperwork, maintaining multiple spreadsheets, verifying information and performing follow-up activities. This requires attention to detail and the ability to multi-task. Billing review and payment coordination are also part of the role
Qualification
Required
High School diploma or GED required
One to two years of similar or related experience
Excellent communicator (verbal and written) with strong customer service skills and welcoming personality
Strong organization with attention to detail and multitasking skills with ability to follow through to completion
Critical thinking and willingness to ask questions and utilize resources to find answers
Demonstrate flexibility, ability to pivot quickly when priorities change, and eagerness to learn and take on new things
Excellent organization and attention to detail
Good computer skills – excel experience a plus
Ability to multitask and pivot quickly when priorities change
Strong customer service skills with effective written and verbal communication
Benefits
Single or Family Health Insurance with discounted premium rates for wellness program participation.
401k with immediate matching (50% on the dollar up to 7% of pay + additional annual Profit Sharing
Flexible Paid Time Off Program (24 days off/year)
Medical and Dependent Care Flex Spending Accounts
Life insurance, Long Term Disability Coverage, Short Term Disability Coverage, Dental Insurance, etc.
Company
Medical Associates Clinic
Medical Associates Clinic was established in 1924 and is the oldest multispecialty group practice clinic in Iowa.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Zach Keeling
Chief Executive Officer
Jill Mitchell
Chief Operating Officer
Company data provided by crunchbase