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Wellstar Health System · 2 hours ago

Administrative Assistant II

Marietta, GA

Full-time

Onsite

Senior Level

5+ years exp

Wellstar Health System is dedicated to enhancing the health and well-being of every person they serve. They are seeking an Administrative Assistant II to perform administrative and clerical duties for the AVP/Exec Directors, ensuring efficient operations and maintaining confidential information. The role includes managing schedules, preparing documents, and overseeing office administration tasks.

FitnessHealth Care

H1B Sponsor Likely

Responsibilities

Act as the administrative liaison for the operations of the assigned AVP/ Executive Director

Provides support to ensure efficient operations

Oversees office operations and ensures office activities comply with policies and procedures

Coordinates, attends, prepares materials for and/or takes minutes at meetings and special events

Prepares charts and graphs for reports and presentations

Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses

Screens items that can be routinely handled and prepares appropriate responses

Organize and manage comprehensive schedules

Prepare and revise documents including presentations, emails, reports, and agendas

Assist with developing presentations and meeting materials

Set up efficient systems to organize work flow including but not limited to filing, incoming and outgoing mail and correspondence, to-do lists and emails

Prioritize and facilitate Leadership projects

Maintains databases and spreadsheets; may also analyze data and design/generate associated reports

Create and maintain spreadsheets for tracking various department data, information, requests and supplies

Compile financial, statistical data and reports as assigned

Support employee recognition efforts and new employee orientation as needed

Manages various documents and handles confidential matters in accordance with policies and procedures

Prepares correspondence and communication materials

Oversees production of communication pieces including proofing and dissemination

Uses word and data processing software to complete necessary correspondences, database entries, and reports

Responds to emails and phone calls promptly and professionally

Manage follow up communication on issues and provide reminders

Attends monthly management/ staff meetings and records/distributes minutes

Orders office supplies and maintains inventory

Ensures office machines (e.g. phones, printers, copiers, and fax) are in working order and may perform routine troubleshooting, as needed

Provides oversight for general day-to-day office operations

Coordinates meeting spaces and arrangements

Ensures administrative and procedural processes are upheld

Addresses administrative and procedural issues as needed

Monitors and tracks expense transactions, at times against a stated budget

Assists with routine human resources activities (i.e., new employee orientation, maintenance of personnel files, updates to Human Resources)

Performs other duties as assigned

Complies with all Wellstar Health System policies, standards of work, and code of conduct

Qualification

Calendar managementOrganizational skillsEffective communicationOffice equipment operationData reportingMeeting preparationProofreadingMulti-project handlingInterpersonal skillsProblem identification

Required

High School Diploma General or GED General

Minimum 5 years as secretary, administrative assistant, or office coordinator supporting director level or above in healthcare services or business operations

Effective communication skills including telephone, verbal communication, email and written

Effective interpersonal relationships skills

Calendar management, strong organization and coordination skills

Proofread written correspondences and presentations

Meeting and event preparation

Skill in taking and transcribing dictation and in the operation of office equipment

Skill in computer applications

Skill in gathering and reporting information

Ability to handle multiple projects simultaneously and set priorities

Ability to establish and maintain effective working relationships with other employees and the public

Ability to work under pressure, communicate and present information

Ability to read, interpret, and apply hospital and department policies and procedures

Ability to identify problems, organize and analyze information

Ability to establish priorities and coordinate work activities

Preferred

Bachelors Other-Preferred

Company

Wellstar Health System

Glassdoor3.6

The largest health system in Georgia.

Founded in 1993

Marietta, Georgia, USA

10001+ employees

https://www.wellstar.org

H1B Sponsorship

Wellstar Health System has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (22)

2024 (18)

2023 (13)

2022 (14)

2021 (18)

2020 (12)