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Tom Thumb Supermarket · 7 hours ago

Back-Up Admin Coordinator

Flower Mound, TX

Full-time

Onsite

New Grad, Entry Level

Tom Thumb is a grocery store chain seeking a Back-Up Admin Coordinator. The role involves supporting the Administrative Coordinator, managing daily reconciliations, assisting customer service, and coordinating the hiring process while ensuring compliance with company policies.

Consumer GoodsE-CommerceFood and BeverageRetail

Responsibilities

Back-up to the Administrative Coordinator

Arrives to work by 6:00AM

Assists Customer Service Center when needed and cover breaks and lunch breaks

Responsible for completing the daily reconciliation, accounting, and VeriBalance functions (in some areas this may include counting the safe, counting, maintaining and reconciling self- check-out registers, fuel center, and preparing the tills and deposits)

Monitors cashier accountability and researches and reports problems and shortages to the Service Operations/Front End Manager and Store Director, including out of warranty checks, WIC violations, violation of check cashing procedures, cash variances, improper refunds and voids and till balance irregularities, etc

Partners with Division Loss Prevention and Front End management team to resolve cash and other shrink issues

Maintains sales book. Reports daily and/or weekly sales information to the Division Office

Assists the Store Director with billing and invoices

Performs miscellaneous administrative duties such as ordering money orders, bus passes, lottery, gift cards, postage and change (if applicable). Administrative duties include the use of various computer programs and e-mail system

Reports attendance problems to the Store Director and appropriate department manager in a timely manner, including attendance or schedule violations

Reviews internal and external applications, conducts screening interviews and coordinates department manager interviews. Administers the job-posting program. Manages preemployment drug testing and tax credit process. Completes the new hire process, coordinates training, and conducts orientation and other training programs

Coordinates and maintains all aspects of the hiring process including the computer assisted application and hiring process. May attend outside recruiting activities, such as job fairs. Maintains all in-store recruiting materials, applications, policy sign off forms, etc. Retains records related to the interview and hiring process

Orders and assigns uniforms, nametags, and miscellaneous store supplies. Handles outgoing/incoming mail, e-mail, and maintains miscellaneous office files. Updates break room information/communication boards as needed

Serves as liaison between the Human Resources, Payroll, and Benefits Departments. Handles payroll and benefits administration issues and works with Store Director and Human Resources representatives in handling some personnel issues. Reviews associate time records for compliance with Company policies. Submits and processes payroll on a timely basis. Maintains all Time and Attendance reports, Time and Attendance Correction Forms, schedules and personnel records in compliance with Company guidelines

Qualification

AccountingCash ManagementAdministrative CoordinationCustomer ServiceCommunication SkillsOrganizational SkillsTeam Collaboration

Required

Back-up to the Administrative Coordinator

Arrives to work by 6:00AM

Assists Customer Service Center when needed and cover breaks and lunch breaks

Responsible for completing the daily reconciliation, accounting, and VeriBalance functions (in some areas this may include counting the safe, counting, maintaining and reconciling self-check-out registers, fuel center, and preparing the tills and deposits)

Partners with Division Loss Prevention and Front End management team to resolve cash and other shrink issues

Maintains sales book. Reports daily and/or weekly sales information to the Division Office

Assists the Store Director with billing and invoices

Reports attendance problems to the Store Director and appropriate department manager in a timely manner, including attendance or schedule violations

Coordinates and maintains all aspects of the hiring process including the computer assisted application and hiring process. May attend outside recruiting activities, such as job fairs

Maintains all in-store recruiting materials, applications, policy sign off forms, etc. Retains records related to the interview and hiring process

Reviews associate time records for compliance with Company policies. Submits and processes payroll on a timely basis

Maintains all Time and Attendance reports, Time and Attendance Correction Forms, schedules and personnel records in compliance with Company guidelines