Planned Parenthood California Central Coast · 11 hours ago
Office Administrator
Santa Barbara, CA
Full-time
Onsite
Entry Level
$26.59/hr - $26.59/hr
1+ years expPlanned Parenthood California Central Coast (PPCCC) is a trusted provider of high-quality, affordable reproductive health care along California’s Central Coast. The Office Administrator will manage the front office operations, provide exceptional customer service, and support various administrative tasks to ensure efficient office functioning.
Hospital & Health Care
Responsibilities
Adhere to Planned Parenthood California Central Coast policies, procedures and protocols
Answer administrative phones and provide reception for front office
Order and distribution of employee name tags and business cards
Distribute faxes from administration fax and maintain privacy of information
Maintain adequate stock of office and break room supplies. Act as purchasing agent for administrative supplies
Responsible for the daily distribution of incoming mail as well as metering all outgoing mail. Responsible for postage meter - adding postage as needed. Ensuring postage rate changes are downloaded. Order meter supplies. Schedule maintenance as needed. Run monthly meter reports for Accounting. Follow all mail handling policies and procedures
Record any suspicious mail or security incidents into the Affiliated Incident Management System (AIMS)
Assist staff and courier drivers with delivery/pickups. Unpack courier bags/bins and distribute documents to appropriate individual or department. Coordinate holiday delivery schedule with courier service, operations manager. Keep health center staff updated on procedures
Record daily checks/cash received and enter confidential donations, patient payments and insurance payments into the cash Receipt/Deposit Log. Verify the entries for accurate accounting and obtain 2nd staff verification. Provide final Excel report to Director of Finance. Create new worksheet at the beginning of every month
Assist staff and volunteers with use of copier, fax and postage meter
Ensure all visitors are signed in and issued a “Visitors” badge. Ensure collection of visitor badges when guest leaves facility
Check out guest door access cards. Maintain a sign-out log. Notify Facilities & Security Coordinator if cards are not returned and need to be deactivated. Follow up with staff who have not returned door access cards
Log and issue parking vouchers to staff and visitors. Monitor parking lots, secure gates and grounds for safety and security of the facility
Provide support to the Facilities & Security Coordinator and/or Health Center Director for the annual fire drills
Assist Education department with ordering pamphlets, maintaining the pamphlet inventory, and providing a monthly report to Accounting of internal orders taken from the inventory
Call FedEx to schedule pickups. Order and maintain adequate supply of forms and packaging materials. Assist staff with Express USPS and UPS mail
Complete special projects as assigned by the Director of Finance
Be responsible for other duties as assigned by the Director of Finance
Qualification
Required
One-two years of front office experience
Must be detail-oriented, responsible and organized
Experienced with multi-function copier and multi-line phone systems
Ability to work independently and as a team member
Must have respect for confidentiality and possess good judgment
Ability to multi-task while maintaining accuracy and attention to detail
Must possess a high degree of professionalism and the ability to communicate effectively at all levels
Excellent oral and written communication skills
Valid California driver's license, appropriate insurance, and access to reliable transportation required
High School diploma or equivalent
Preferred
Experience purchasing office supplies highly desirable
English-Spanish bilingual skills are desirable
Benefits
$1.00/hour bilingual Spanish/English differential pay is offered upon passing the language assessment test.
Company
Planned Parenthood California Central Coast
Join us in our vision for a future where all people have equitable opportunity to experience health and wellness including high-quality sexual and reproductive health care provided with respect and without judgement.
Santa Barbara, California, US
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Jenna Tosh
President & CEO
Tiana Riskowski
Chief Financial Officer
Company data provided by crunchbase