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M.Hudson Design · 7 hours ago

Administrative Assistant/Office Manager

Jupiter, FL

Full-time

Hybrid

Entry, Mid Level

M. Hudson Design is a rapidly growing luxury landscape architecture firm based in South Florida. They are seeking a highly organized Administrative Assistant to support company operations, handle essential administrative tasks, and improve internal processes to ensure operational efficiency.

Design

Responsibilities

Manage the owner’s calendar, email, priorities, and internal scheduling to improve time management and focus

Support payroll administration, including hours tracking, documentation, and coordination with external payroll providers

Assist with basic HR responsibilities, including employee onboarding and offboarding, personnel records, and internal documentation

Manage insurance policies and renewals (general liability, workers’ compensation, auto, etc.) and maintain compliance records

Track and coordinate business license renewals, certifications, and required filings

Maintain organized digital filing systems for internal records, contracts, HR files, and operational documentation

Prepare internal reports, documents, and administrative materials as needed

Support leadership with day-to-day administrative, organizational, and operational tasks

Help improve internal systems, processes, and workflows as the company continues to grow

Qualification

Administrative experienceOrganizational skillsTime managementAttention to detailTechnology proficiencyWritten communicationVerbal communicationCRM familiarityProject management toolsMicrosoft OfficeGoogle WorkspaceProactivityTeamwork