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CIBC US · 11 hours ago

Executive Assistant to the Chief HR Officer, US Region

Chicago, IL

Full-time

Hybrid

Senior Level

$75K/yr - $100K/yr

5+ years exp

CIBC US is building a relationship-oriented bank for the modern world and is seeking an Executive Assistant to support the Senior Vice-President. The role involves managing day-to-day administrative activities, including calendar management, travel arrangements, and professional support, ensuring the department operates efficiently.

BankingFinancial Services

No H1B

Responsibilities

Maintain and monitor the executive’s calendars of scheduled appointments, upcoming events and matters requiring immediate attention. Coordinate agendas, and send meeting invitations and agendas to attendees, book meeting rooms and arrange for IT resources and refreshments in support of a smooth and efficient meeting facilitation

Arrange travel arrangements and maintain travel expense account including expense submissions on behalf of the Executives. Arranges group travel, as necessary. Monitor and track all department invoices and expenses including contracts; process expense reports/invoices and update financial reports when required

Prepare standard correspondence, minutes, reports, and presentations frequently of a confidential, strategic and/or specialized nature ensuring completed material is produced in a timely manner. Assist with the preparation of presentations and management reporting. Coordinates leadership team meetings including sending out invites and agenda, keeping and sharing minutes and compiling presentation materials

Provide ongoing administrative support such as; assisting with onboarding/off boarding activities for new and departing employees which include processing requests for technology requirements, business cards, corporate cards, expense, and travel profiles etc. As required, put together decks for any team or annual events, under guidance of SVP/VP and their directs. Act as delegate for executives and their direct reports, as required, for workday transactions

Qualification

Calendar managementTravel arrangementMS Office proficiencyExpense reportingProfessional supportMultitaskingOrganizational EfficiencyReport AnalysisTravel CoordinationCommunicationPersonal Initiative

Required

At least 5 years of experience as an Executive Assistant in a highly professional, confidential, and fast-paced environment

Excellent verbal and written communications and interpersonal skills to interact with a wide range of individuals in a wide range of situations, which usually requires tact, diplomacy, and discretion

Strong command of MS Office suite including Word, Excel, PowerPoint, and Outlook

Critical thinking skills to help inform decision making

Ability to notice details that others do not

Values of trust, teamwork, and accountability