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Macerich · 4 hours ago

Administrative Assistant - Mall of Victor Valley

Victor, CA

Full-time

Onsite

Mid Level

3+ years exp

Macerich is a leading owner, operator, and developer of major retail real estate. The Administrative Assistant provides comprehensive administrative and marketing support to property management and mall operations, focusing on managing databases, coordinating reports, and supporting marketing initiatives.

Enterprise SoftwareIntellectual PropertyPropTechReal Estate

Responsibilities

Provide comprehensive administrative support for property management and mall departments, including mail distribution, document preparation, file maintenance, expense reporting, and meeting coordination

Maintain and update key databases for tenants, vendors, insurance, and emergency contacts; oversee property programs such as storage and trash management

Prepare and process leasing and business development documentation, including deal sheets, RLAs, advertising agreements, and retailer communications

Generate reports and track data using Yardi and other systems to support property and business development teams

Support marketing initiatives by managing website content, social media posts, e-blasts, event setup, and retailer outreach; assist with tracking, reporting, and inventory

Coordinate and execute on-site events and programs, including community room scheduling, corporate sweepstakes, employee appreciation activities, and photography for marketing purposes