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Valparaiso University · 9 hours ago

Assistant Controller

Valparaiso, IN

Full-time

Onsite

Mid, Senior Level

5+ years exp

Valparaiso University is seeking an Assistant Controller to support its financial management and reporting functions. The role involves overseeing accounting operations, ensuring accuracy in financial information, and managing grant and auxiliary accounting, payroll, and student accounts.

Higher Education

Hiring Manager

Jennifer Zatarski

Responsibilities

Ensure applicable federal and state tax laws have been applied, appropriate records are retained, and that required payments and filings (1098-T, 990, 990-T, 1042, 1042-S, sales tax, innkeepers tax, 720, property tax, etc.) have been completed in an accurate and timely manner

Monitor changes regarding IRS, Federal, State, and City regulations and disseminate information to appropriate constituents

Perform/coordinate with tax consultant, tax research, and written analysis of tax law and regulation in areas of federal, state, local, and foreign taxes, as needed

Supervise and support team members within the Payroll and Student Accounts departments

Ensure excellent customer service to students, families, and colleagues

Assist with bi-weekly payroll processing

In collaboration with Financial Aid, reconcile federal and state financial aid awards and draw down funds in compliance with federal regulations

Coordinate and manage various grant accounting functions, including: invoicing, journalizing, preparing annual/quarterly financial reports, budget preparation, tracking budget to actual spending trends, setting up and reconciling grant fund accounts, preparing audit work papers, and educating staff about grant requirements and processes

Assist with establishing proper internal controls as well as operational policies and procedures for the recording and reporting of auxiliary and grant accounts

Assist with general ledger maintenance- new accounts, account structure, and user access

Post budget and journal entries as needed and in accordance with established data management guidelines

Prepare special reports and annual surveys as assigned

Assist with annual and statutory audits

Maintain, reconcile, and balance assigned accounts and funds to the general ledger

Ensure that current processes in areas of responsibility are efficient and effective

Provide project management support for related technology initiatives

Support the Finance & Accounting teams as needed

Qualification

BA/BS in AccountingCPAAccounting software proficiencyGrant accounting experiencePayroll experienceStudent Accounts experienceAnalytical skillsCultural diversity commitmentDetail-orientedOrganizational skillsInterpersonal skillsWriting skills

Required

BA/BS in Accounting and CPA Required

Five to seven years of relevant experience in all aspects of business services

Thorough knowledge of accounting techniques and accounting principles to prepare complex and detailed financial analyses

Demonstrated analytical skills that allow for the interpretation of budgetary, financial, and related management information

In-depth knowledge and technical competence with accounting software

Proficiency in using worksheets, charting, and other software tools, such as Microsoft Word, Excel, PowerPoint, and Access

Detail-oriented with strong data management and technical skills

Knowledge of internal control issues and policy development

Strong organizational skills to work independently and to prioritize a heavy workload under the pressure of competing assignments, with respect for deadlines and accountability

Excellent writing skills sufficient to draft professional reports and correspondence that is clear and concise

Effective interpersonal and communication skills to interact effectively with a broad diversity of constituents

Demonstrated commitment to cultural diversity