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Electro Rent · 4 hours ago

Disbursements Clerk (Payroll / AP)

Los Angeles, CA

Full-time

Onsite

Entry Level

$22/hr - $26/hr

2+ years exp

Electro Rent is a company that focuses on disbursements processes within the Accounts Payable and Payroll departments. The Disbursements Clerk role is crucial for ensuring accurate payroll processing and compliance with company policies while addressing vendor and employee needs. Responsibilities include inputting payroll data, auditing hours, maintaining records, and responding to queries from government agencies.

Electrical & Electronic Manufacturing

Responsibilities

Inputs payroll data into payroll system and processes payroll for US and Canada by reconciling, transmitting and downloading data, ensuring that all employees (Exempt and Non-Exempt) are paid on time and accurately. Prepare and distribute bi-weekly Payroll Summary Report and Overtime Report and provide analysis on the results as needed. Distributes employee payroll checks

Using the Time & Attendance reports, gathers and audits payroll hours. Communicates and resolves issues with employees such as vacation, sick leave, banking, garnishments, payroll deductions, retroactive pay calculations, tax questions, and other changes

Processes payroll system master file changes and other special processing including: new hires, terminations, transfers, W-4 changes, direct deposits, rate changes, address changes, restricted stock vesting, and various allowances. Processes special payrolls including bonuses and year-end adjustment payroll, if necessary

Prepares monthly payroll reports and ad hoc reports of payroll data to support payroll processes and financial analysis requests by management

Answers queries from government agencies including unemployment earnings information and garnishment. Ensures that all payroll-related remittances and filings are processed timely and accurately and that the accounting for these transactions is correct

Maintains payroll records according to retention regulations and legal requirements. Reviews payroll documentation for accuracy through designated audit reports and makes any necessary adjustments. Obtains necessary approvals

Position will require the ability to navigate and administer Concur T&E and P-Card requests, including, but not limited to: setting up new users and approvers, reviewing expense reports for expense policy compliance, resolving issues, providing guidance and best practices to employees, and updating expense policy parameters in Concur

Maintain and update vendor master file for Accounts Payable including reaching out to vendors and banks to verify accuracy of information provided and communicating with requesting departments to process vendor information timely

Performs other related duties as assigned, in accordance with business needs and organizational goals

Qualification

Payroll processingAccounts PayableMicrosoft ExcelAnalytical skillsCPP certificationMicrosoft Dynamics 365ADP WorkforceNowAccounting principlesCommunication skillsProject managementOrganizational skillsAttention to detail

Required

Excellent knowledge of payroll and accounts payable processes and procedures typically gained through 2+ years of related experience

Ability to tactfully communicate (oral/written and in person or on the phone) with internal and external ‘customers' including vendors and fellow employees

Excellent project management and organizational skills

Proficient in Microsoft Office specifically Microsoft Excel

Strong analytical skills and attention to detail are required

Working knowledge of all facets of payroll processing including an understanding of payroll laws and regulations

General understanding of accounting principles as they relate to payroll and accounts payable accounts