Universal Balancing (now part of Burke Porter, an Ascential Technologies Company) ยท 9 hours ago
Department Administrator
Minneapolis, MN
Full-time
Onsite
New Grad, Entry Level
$25/hr - $28/hrUniversal Balancing, now part of Burke Porter, is seeking a Department Administrator to support various office functions. The role involves providing administrative support to employees and customers, managing HR and learning functions, and assisting with accounting tasks.
IndustrialMachinery ManufacturingMechanical Engineering
Responsibilities
Provide service to employees and external customers, vendors and visitors
Answer phone calls through Teams Voice system and greet visitors
Update announcements and distribute general information
Open, sort and distribute the incoming mail daily. Prepare outgoing mail
Order and maintain office supply inventory and hospitality supplies
Coordinate arrangements for customer meetings including refreshments and catering
Update and maintain department pages on the company intranet
Assist with other general office tasks as needed
Administer training assignments, curricula, and due dates in the company LMS; coordinate enrollments, track completions, and generate compliance reports
Coordinate and administer competency evaluations in the LMS in partnership with department leaders (Project Management, Engineering, and Quality); maintain training matrices and certification records
Manage PTO, expenses, and payroll
Coordinate new employee onboarding and safety training; manage related records
Assist employees with benefits questions and elections
Update employee records and maintain employee files
Compile and report HR metrics
Manage recruiting process for select roles
Contribute to EHS- related events and documentation
Assist with other HR tasks as needed
Process PO and non-PO A/P invoices
Assist in processing employee expense reports
If problems, research follow-through and resolve vendor issues
File approved invoices in A/P, maintain files
Send monthly statement and ACH communications
Assist with A/R when assigned (invoicing, collections, etc.)
Assist with other accounting tasks as needed
Coordinate meetings, maintain shared calendars, and support documentation routing among teams
Maintain shared documentation repositories (e.g., templates, trackers, dashboards) for team visibility and continuity
Facilitate intake and routing of departmental requests; escalate issues to appropriate leaders as needed
Qualification
Required
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Company
Universal Balancing (now part of Burke Porter, an Ascential Technologies Company)
Universal Balancing serves an international client base with a wide range of precision manual and automated balance machines and unparalleled worldwide support.
Founded in 1995
51-200 employees
Funding
Current Stage
Growth StageRecent News
Company data provided by crunchbase