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Ascend Group · 10 hours ago

Real Estate Administrator

Lakewood, WA

Full-time

Onsite

Entry Level

2+ years exp

Ascend Talent Solutions is seeking a Property Administrator / Assistant Property Manager for a temporary assignment in Lakewood. The role focuses on supporting the management team through various administrative tasks and ensuring smooth operations within the team.

Financial ServicesFinTech

Responsibilities

Answering phones, greeting visitors, and providing administrative support to the management team

Preparing and updating files ensuring completeness and accuracy

Maintains calendar, triages incoming calls/correspondence and priority requests

Assisting and coordinating that all key assignments, deadlines, and projects are met

Utilizes strong organizational skills to manage multiple tasks and rapidly changing priorities. Keeps management team informed of progress or delays

Schedules and coordinates meetings for the management team, scheduling and setting up conference rooms, coordinating audio/visual needs and handouts, making food arrangements and communicating with team members as required

Draft correspondence as directed. This drafting requires a command of the English language as well as working knowledge of business letter formatting and grammar

Orders and renews subscriptions and processes dues payments

Reconciles purchasing cards and expense reports

Coordinates and confirms conference reservation and related travel arrangement for management team

Preparing presentations for the department and responding to correspondence on the management team’s behalf

Preparing expense reports and ensuring appropriate approvals are timely and submitted properly

Qualification

Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookAdministrative Assistant experienceCustomer service skillsProactive attitudeAttention to detailWritten communicationVerbal communication