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Pacific Clinics · 2 hours ago

Administrative Assistant I

San Bernardino, CA

Full-time

Onsite

Entry Level

$21/hr - $25.83/hr

1+ years exp

Pacific Clinics is seeking an Administrative Assistant I who will serve as a key contact for the agency, handling front office duties and ensuring efficient communication. The role involves managing calls, greeting clients, sorting mail, and providing administrative support to staff.

Health CareMental Health

Responsibilities

Answer and direct all incoming calls to appropriate party promptly and efficiently

Greet clients, visitors and off-site employees, providing direction to the proper party or department as needed

Sort and distribute all incoming mail and faxes and prepares outgoing and specia mailings as needed

Complete typing, faxing, mailing and copying support for staff as needed

As required by site, maintain conference room schedule and schedules and coordinate meetings as needed

Insure copiers and fax machines are functioning and assume responsibility for contacting proper party for maintenance or programming. Set up copier codes and order supplies. Clear paper jams; train staff about copier and fax machine use. Put postage on mail using meter, maintains meter (including adding postage). Maintain postage count form and report to Finance as required

May enter incident reports in the TIER system daily. May edit reports for complete and appropriate information. Files completed reports in the chart room file sorter for Medical Records

May prepare discharge paperwork for a therapist to complete upon client discharge

Assure proper forms supply for county forms or chart intake packets

As necessary, assure mailroom and/or lunchroom supplies are stocked; order and receive supplies

Other related responsibilities, as assigned, to support specific department/business needs

Qualification

Clerical SkillsAdministrative AcumenTime ManagementTeam PerformanceProject Management

Required

High school diploma or GED required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily

The requirements listed below are representative of the knowledge, skill, and/or ability required

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions

Preferred

One (1) year experience in a general office environment preferred

Benefits

Comprehensive Medical, Dental & Vision benefits

Voluntary Life Insurance

Flex Spending

Health Savings Account

EAP

Employer Paid Long-Term Disability & Basic Life Insurance

401K Employer Match up to 4%

Competitive Time Off Plans (may vary by employment status)

Employee engagement and advocacy opportunities to advance our justice, equity, diversity, and inclusion agenda across our Agency and throughout the communities we serve.