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University of Iowa · 12 hours ago

Graduate Program Specialist, College of Engineering

Iowa City, IA

Full-time

Onsite

New Grad, Entry Level

0+ years exp

The University of Iowa is seeking a Graduate Program Specialist for the College of Engineering to provide professional-level support to the departmental graduate program. The role involves comprehensive administrative and academic support for graduate students, managing enrollment, advising, and organizing departmental events.

EducationHigher EducationUniversities

No H1B

Responsibilities

Provide comprehensive administrative and academic support for PhD, MS, and U2G students in the department from recruitment through graduation, serving as the first point-of-contact for graduate program related questions

Plan and oversee orientation, professional development, and community- building events

Manage graduate student enrollment, including maintain graduate student and program records, including application materials, academic and milestone- tracking files and plans of study

Advise students on university and collegiate policies and monitor graduate student progress, prepare and collect annual evaluations

Collaborate with Director of Graduate Studies to manage deadlines, schedule meetings, compose correspondence, and update the departmental graduate program guide

Advise students regarding course selection, program requirements, available resources, and best practices and develop plans of study for MS and PhD students

Coordinate UICA graduate scholarships and awards in partnership with the budget team and departmental graduate committee

Support graduate seminar organization, including guest speaker travel, itineraries, and announcements

Assist with travel arrangements for departmental faculty and students

Administrative support for departmental events such as graduate student appreciation week, senior design day, advisory council visits, faculty retreat, and alumni visits and other outreach and community building initiatives

Manage ESL program and submit TAPE exam requests

Qualification

Administrative experienceComputer software proficiencyCommunication skillsCustomer support experienceUniversity policiesMulti-taskingWelcoming workplace environmentGraduate program supportGraduate admissions knowledgeTeam collaboration

Required

A Bachelor's degree in a relevant discipline or an equivalent combination of education and experience is required

A minimum of 6 months of administrative experience in a professional setting, demonstrating the ability to manage multiple priorities in a fast-paced environment

Ability to prioritize tasks and manage time effectively while adapting to changing priorities

Excellent written and verbal communication skills

Proficiency in computer software applications such as Word, Excel, and Access

Working knowledge of and ability to use office support tools available on the desktop (e.g., word processing, e-mail, presentation software and spreadsheets)

Demonstrated success in fostering a welcoming and respectful workplace environment

Demonstrated ability to multi-task and work collaboratively as a team

Demonstrated customer support experience

Preferred

Professional experience supporting a graduate program(s)

Knowledge of University policies, procedures, and regulations

Knowledge of the graduate admissions process

Benefits

Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.

Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies.

Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists.

Grow professionally with advanced training, leadership development, and tuition assistance.

Company

University of Iowa

Glassdoor4.2

On our beautiful campus spanning the Iowa River, our faculty and staff enjoy access to an array of cultural, educational, and recreational activities.

Founded in 1986

Iowa City, Iowa, USA

10001+ employees