Apply on Employer Site

Abilities First, Inc. · 11 hours ago

School Receptionist/Secretary

Middletown, NY

Full-time

Onsite

Entry Level

$16.70/hr - $18/hr

2+ years exp

Abilities First, Inc. has been dedicated to improving the lives of individuals with developmental disabilities for nearly sixty years. They are seeking a School Receptionist/Secretary to provide organized clerical support at their Middletown Education Center, ensuring a welcoming environment for visitors and managing various administrative tasks.

EducationEmploymentNon ProfitResidential

Responsibilities

Answer phones and greet visitors at door

Assist with scheduling student tours, parent visits, and district visits

Set up student files, maintains files as needed

Files paperwork as needed

Records minutes for meetings as needed

Assures that the office equipment and the machines (telephones, copiers, fax machines, computers, printers, etc.) are in good operating conditions

Monitors and maintains all supplies for the program

Creates and submits PO s for orders

Maintains the financial records for petty cash

Completes RS2 and SED4 reports

Assists IEP Coordinator with obtaining scripts, scheduling, ensuring forms and reports are sent home to parents in a timely manner

Submit maintenance requests through AFI maintenance connect

Assist Principal with planning and coordinating school events

Follow all agency policy and procedures and demonstrates continuous regard for personal safety and the safety of others

Performs other appropriate job-related activities as requested by your supervisor or as circumstances warrant

Ensures all required trainings and certifications required are current and seeks further support and training where needed

Adhere to agency Standards of Conduct, which require all employees, consultants, board members, volunteers and affiliates to perform their responsibilities according to ethical and legal standards with honesty, integrity, fairness, good faith and respect for others and the law

Follows all agency policy and procedures and demonstrates continuous regard to personal safety and the safety of others

Performs other appropriate job-related activities as requested by your supervisor or as circumstances warrant

Will incorporate core concepts of person-centered excellence by respecting people’s concerns and responding accordingly and will use “teachable moments” to assist people in understanding and exercising their rights

Qualification

Secretarial experienceWord processingExcel proficiencyBilingual in SpanishVerbal communicationWritten communicationAttention to detail

Required

High school or Equivalency Diploma

Minimum of (2) years secretarial and/or clerical experience

Proficient with word processing, excel, and data base systems

Must have a current NYS driver's license, free of moving violations; deemed acceptable by our insurance carrier

Have the ability to lift up to 50 lbs., bend, squat, bend the knees, pivot and grasp with both hands

Lift individuals by using appropriate techniques, including but not limited to usage of tools to assist, such as the Hoyer Lift

Assist individuals in ambulation by providing physical assistance, including use of a gait belt or other equipment where necessary

Have the ability to stand and walk for extended periods of time

Have the ability to push, pull, and maneuver adults in wheelchairs

Possess verbal and written communication skills, in English, to ensure adequate regulatory documentation

Preferred

Secretarial Curriculum and/or Business School preferred

Bilingual with fluency in Spanish preferred

Benefits

Vacation, sick, personal, and holiday time off

Health, Dental, and Vision Insurance options

403(b) plan with employer match

Employer paid life insurance

Tuition Reimbursement

On Demand Payment – access your earnings as early as the next day

Discounts with Verizon, AT&T, Royal Carting, etc.

Company

Abilities First, Inc.

ABILITIES FIRST Enriching the Lives of Children and Adults in Our Communities Founded in 1962, Abilities First is a not-for-profit organization serving the needs of the community, as well as those with developmental disabilities, from pre-school through adulthood.

Founded in 1962

Wappingers Falls, New York, USA

501-1000 employees