Roers Companies · 13 hours ago
Lease and Expense Administrator
Plymouth,MN,US
Full-time
Onsite
Entry, Mid Level
$53K/yr - $69K/yr
2+ years expRoers Companies is a national leader in multifamily real estate investment, development, construction, and property management. They are seeking a Lease and Expense Administrator to manage lease agreements, perform expense audits, and ensure compliance with company policies.
Property ManagementReal Estate InvestmentRental Property
No H1B
Responsibilities
Review, interpret, and abstract key information (e.g., rent amounts, lease start/end dates, renewal options, specific clauses) from lease agreements and related documents into a lease management database (e.g. Yardi)
Perform monthly rent roll certifications and general ledger expenses analysis
Resolve account discrepancies, work with the accounting department as needed
Monitor and track critical dates, including lease expirations, renewal options, and termination deadlines, and notify relevant parties in advance
Ensure compliance with all lease terms and conditions, as well as federal, state, and local real estate laws and regulations
Track and verify that tenants have current and adequate insurance certificates on file
Generate regular and ad-hoc reports on lease status, portfolio performance, and critical dates for management review
Conduct periodic audits of lease files and data to ensure accuracy and compliance
Review, audit, and process employee expense reports, ensuring receipts and documentation are accurate and compliant with company policy
Ensure all T&E activities adhere to company policies and explain the reasoning behind policies to employees
Act as a subject matter expert and primary point of contact for employees and vendors regarding travel and expense matters
Address and resolve any compliance issues, non-payment issues, or discrepancies with diplomacy and tact
Generate reports on travel expenses and assist with data analysis to help improve policies and procedures
Qualification
Required
Attention to Detail & Accuracy – Maintains precise, error-free lease and expense data by thoroughly reviewing documents, identifying discrepancies, and ensuring data integrity
Technical & Systems Proficiency – Uses lease management software and financial systems effectively to enter data, generate reports, and analyze information
Legal & Policy Compliance – Applies lease terms, regulatory requirements, and company travel/expense policies to ensure full compliance across activities
Financial Acumen – Understands financial data and processes, supporting rent rolls, ledger analysis, and accurate expense administration
Communication & Professionalism – Communicates clearly with internal teams and vendors, explains policies, and resolves issues with diplomacy and clarity
Problem Solving & Critical Thinking – Identifies root causes of discrepancies and resolves lease or expense-related issues using sound judgment
Time Management & Prioritization – Manages multiple deadlines and tasks efficiently, ensuring timely completion of lease and expense responsibilities
Collaboration & Cross-Functional Coordination – Works effectively with Accounting, Property Management, Compliance, and external partners to maintain accurate information flow
Confidentiality & Ethical Judgment – Protects sensitive financial and contractual information and makes decisions aligned with ethical standards
Customer Service Orientation – Provides responsive, helpful support to employees and vendors on lease or expense-related questions and policy matters
Bachelor's degree in Business Administration, Accounting, Finance, Real Estate, or a related field (or equivalent work experience)
2–4 years of experience in lease administration, property management, real estate operations, or a related administrative/financial role
Preferred
Coursework or certification in real estate, property management, accounting, or finance is a plus
Experience abstracting leases, managing lease data, or working with lease management systems (e.g., Yardi) is strongly preferred
Background in travel and expense administration or corporate credit card programs is helpful
Benefits
Health Plans - Medical, dental, vision, FSA, and HSA
Family Leave - Paid birth & bonding leave
Employer Paid Benefits - Basic life insurance, Accidental Death & Dismemberment (AD&D), and short-term disability
Additional Voluntary Benefits – Life Insurance, AD&D, long-term disability, critical illness, and accident insurance
401(K) - 3% company contribution, 100% vested after 2 years of employment
Competitive PTO - 3 weeks of PTO with immediate accrual, 9 paid holidays, 1 floating holiday, and bereavement
Health and Wellness - fitness membership reimbursement program
Free stays in Roers’ properties guest suites
Rent Discount - 20% discount for employees living in Roers Companies properties
Employee Referral Bonus Program - $2,500 referral bonus paid once referred candidate completes 60 days of employment
Charitable Match Program – Roers matches employee donations to charitable organizations
Professional Development Opportunities
Employee Assistance Programs
Company
Roers Companies
Roers Companies is a real estate agency that offers rental facilities and property investment services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Thomas Cronin CPA, MBT
Chief Financial Officer
Andy Bollig
Development Partner
Company data provided by crunchbase