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California Academy of Sciences · 4 hours ago

Accounts Payable Specialist

San Francisco, CA

Full-time

Onsite

Mid Level

$75K/yr - $90K/yr

3+ years exp

The California Academy of Sciences is a globally renowned scientific and cultural institution located in San Francisco. The Accounts Payable Specialist will support the Accounts Payable and Procure to Pay processes, manage corporate credit card programs, and handle cash management responsibilities, ensuring timely and accurate processing of payables.

Education

H1B Sponsor Likely

Responsibilities

Review invoices to ensure that submissions are in line with the Academy’s policies to reference Purchase Orders when applicable and contain approval and supporting documentation prior to entry in Oracle Fusion, the accounting system

Respond verbally or in writing to internal business partner and external vendor inquiries regarding various Procurement and Accounts Payable related matters in a timely manner

Review approved purchase requisitions and create corresponding purchase orders in Oracle Fusion

Maintain vendor relationships and records

Identify, investigate, and follow up on 2-way and 3-way match system payment holds

Identify and submit new supplier and supplier update requests

Prepare check, ACH, and wire payment batches on scheduled AP pay runs

Review daily disbursement account bank activity and investigate and resolve returned payments

Close Payables module at the end of each month and prepare accounts payable GL account reconciliation to subledger with invoice aging schedule

Monitor Accounts Payable aging schedule to ensure timely payment and follow up on long-outstanding invoices

Prepare journal entries with proper documentation of various GL accounts as due

Prepare annual Form 1099 reporting

Administer corporate credit cards

Respond to credit card-related inquiries from employees and resolve concerns and issues in a timely manner

Liaise with JPMorgan Chase Bank as needed for matters relating to the overall credit card program or activity on individual cards

Prepare monthly accounting journal entries for all employee corporate credit card activity

Monitor employee compliance with credit card policies and cardholder/transaction approver responsibilities in the corporate credit card portal

Manage Accounting department on-hand cash including amounts to be deposited and maintenance of a balanced petty cash box and Accounting safe

Coordinate and execute cash pick-up and change orders with the Guest Experience department

Coordinate and execute cash pick-up/delivery with armored truck service providers

Prepare deposit slip information and document GL account information and business explanation of all deposits

Organize and maintain all on-hand cash and deposit information and coordinate with Accounts Receivable as needed

With applicable training serve as a backup for Accounts Receivable and Payroll

Other duties as assigned

Qualification

Accounts Payable experienceOracle FusionAccounting degreeGL accounts knowledgeExcel skillsCustomer service skillsEquityInclusion commitmentInterpersonal skillsTeam collaborationInitiative

Required

3+ years of Accounts Payable operations experience required

In-depth Accounts Payable knowledge in order to work independently

Basic understanding of GL accounts and Debits/Credits

Excellent interpersonal and customer service skills

Proven initiative for working independently

Ability to work as part of a team or collaborate well with team members and external collaborators to accomplish mutual goals

Ability to work efficiently and communicate with staff, cross-functional teams, and external customers from different identities and experiences

Ability to bring new ideas, create inventive solutions, and find efficiencies to transform manual or detailed processes

Demonstrated commitment to equity and inclusion

Preferred

Associates degree in accounting or business related field preferred

Intermediate Excel skills preferred

Benefits

The Academy offers a total compensation package that emphasizes both base salary and comprehensive benefits based on the hours per week worked.

Company

California Academy of Sciences

Glassdoor3.7

The California Academy of Sciences is the only place on the planet with an aquariu

Founded in 1853

San Francisco, California, USA

501-1000 employees

http://www.calacademy.org

H1B Sponsorship

California Academy of Sciences has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2025 (1)

2024 (1)

2022 (1)

2021 (1)