Vyne Dental® · 1 week ago
Senior Executive Administrator (33632)
Utah Office - Salt Lake City, UT
Full-time
Onsite
Senior Level, Lead/Staff
8+ years expVyne Dental is a company seeking a Senior Executive Administrator who will provide advanced administrative and business support to the CEO, COO, and CFO. The role focuses on executive support, prioritization, coordination, and ensuring the executive team can concentrate on critical organizational priorities.
DentalInformation TechnologySoftware
Responsibilities
Serve as the primary Senior Executive Administrator supporting the CEO, COO, and CFO, ensuring seamless, proactive day-to-day support
Act as a trusted partner to the executives by anticipating needs, managing priorities, and proactively addressing issues before they arise
Maintain deep understanding of executive priorities, leadership dynamics, and business objectives to provide context-driven support
Support executive effectiveness by helping leaders stay focused on the highest-impact work and commitments
Manage CEO’s calendar, meeting preparation, briefings, and follow-ups with exceptional attention to detail and efficiency
Manage highly complex calendars across multiple executives, balancing short-term demands with long-term priorities
Prepare executives for meetings through agendas, pre-reads, talking points, and decision summaries
Draft, edit, and manage executive communications, including internal memos, presentations, and correspondence
Serve as a gatekeeper and trusted liaison between executives and internal/external stakeholders
Coordinate executive-level meetings, leadership sessions, offsites, and board-related activities as needed
Track decisions, commitments, and action items from executive and leadership meetings; ensure appropriate follow-up and completion
Partner closely with HR, Finance, Operations, and other teams to coordinate executive initiatives and information flow
Support special projects, executive initiatives, and ad hoc work that directly align to executive priorities
Assist with preparation and coordination of executive level planning cycles, including annual planning and quarterly business reviews
Support preparation of board decks, briefing materials, and post meeting follow ups
Lead, mentor, and develop administrative professionals (Executive Admin and Administrative Assistant)
Delegate work effectively to ensure appropriate coverage, scalability, and role clarity
Establish and continuously improve administrative processes, standards, and best practices
Ensure coverage, continuity, and consistent quality of executive support across the organization
Handle highly sensitive, confidential information with discretion and sound judgment
Apply strong business acumen to assess urgency, prioritize effectively, and make informed decisions on behalf of executives
Identify opportunities to improve executive workflows, decision-making, and organizational efficiency
Act as project manager for high-priority executive initiatives, tracking deliverables, timelines, and milestones
Partner with business leaders to identify operational gaps and implement process improvements
Lead the planning and facilitation of executive and board meetings, town halls, offsites, and strategy sessions
Coordinate with teams across departments to ensure timely and accurate execution of CEO and executive team priorities
Qualification
Required
8+ years of experience providing senior-level executive administrative support to a CEO
Proven experience supporting multiple executives simultaneously in a dynamic environment
Demonstrated ability to operate at a strategic level, not just transactional support
Strong leadership experience, including managing or mentoring other administrative professionals
Exceptional organizational, prioritization, and problem-solving skills
Advanced written and verbal communication skills with executive presence
High emotional intelligence, discretion, and sound judgment
Strong proficiency with executive productivity tools (calendar management, presentations, collaboration tools)
Preferred
Knowledge of the dental industry, healthcare, insurance or similar field is a plus but not required
Company
Vyne Dental®
Vyne DentalⓇ is part of the VyneⓇ family of industry-leading information exchange, revenue acceleration and communication solutions for healthcare.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
James Grover
President
Recent News
2025-10-30
Company data provided by crunchbase