WARE · 4 hours ago
Office Coordinator
New Albany, IN
Full-time
Onsite
Mid, Senior Level
$26/hr - $28/hr
5+ years expWARE is one of the nation’s largest boiler rental, service, education, and training companies, founded in 1952. They are seeking an Office Coordinator to serve as the first point of contact for the organization, providing reception coverage and supporting day-to-day office needs while contributing to culture-building initiatives.
IndustrialManufacturingRental
Responsibilities
Answer and direct phone calls professionally and promptly
Greet visitors and employees and manage front door access
Maintain a clean, organized, and professional reception area
Perform opening and closing office procedures to ensure daily readiness
Manage incoming and outgoing mail and deliveries
Order, manage, and organize snacks, office, cleaning, and printer supplies inventory; restock areas and shared spaces as needed
Maintain and support the organization’s intranet by:
Setting up employee access
Coordinating content updates with subject-matter owners and ensuring information remains current
Assisting in creating simple visuals, templates, and graphics for postings
Continually monitoring content for accuracy; repairing broken links and replacing outdated content
Posting updates and announcements in a timely and accurate manner
Maintaining pages by updating links, contacts, and shared resource information
Formatting and publishing documents, forms, and policies
Troubleshooting basic user questions related to navigation and access; escalating issues as needed
Provide administrative support including copying, scanning, filing, and preparing documents
Perform data entry and maintain logs, spreadsheets, and internal trackers
Prepare documents in keeping with brand standards
Support departmental meeting requests, including catering orders, logistics, set-up, and supplies
Assist with culture-building events and employee engagement initiatives
Book travel arrangements, as requested
Assist with general office support requests as needed
Perform other duties as assigned
Qualification
Required
5+ years experience in an office environment in a front desk, administrative, coordinator, or LMS support role
Excellent customer service mindset and interpersonal/communication abilities
Strong relationship-building skills
Proficiency in Microsoft Office and computer/technology savvy
Ability to manage multiple priorities and maintain a professional presence
Experience coordinating meetings, catering, office events, and basic office purchasing
Comfortable learning new platforms and working with digital tools
Collaborative mindset with ability to communicate and work well with others
Ability to joyfully pivot and embrace change
Benefits
Paid vacation, PTO, and holidays
Health, dental, vision, life, and disability insurance
Christmas bonus
Opportunity for profit sharing
401(k) with company match
Company
WARE
Ware is a boiler manufacturer company that provides boiler rental, parts, maintenance, and training services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Richard Ware
Co-founder and Co- Owner
I
Ivan Ware
Founder
Recent News
2024-10-25
Orange County Register
2024-10-23
2024-10-22
Company data provided by crunchbase