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Pierce Atwood LLP · 2 hours ago

Trust & Estates Group Legal Administrative Assistant

Portsmouth, NH

Full-time

Onsite

Entry Level

2+ years exp

Pierce Atwood is seeking a Trust & Estates Group Legal Administrative Assistant for their Portsmouth, NH office. This role involves supporting the Trusts and Estates Practice Group by managing administrative tasks, coordinating schedules, and ensuring effective communication with clients and staff.

Intellectual PropertyLegalReal Estate

Responsibilities

Proofread and edit documents for grammatical, typographical, and spelling errors. Finalize and distribute to clients, attorneys, and staff. Ensure deadlines are anticipated and met

Receive, screen, and route incoming telephone calls, conference calls, and messages to attorneys, clients, and staff promptly. Assist callers as appropriate in attorney’s absence. Refer callers to other attorneys and respond to inquiries when appropriate

Sort, date stamp, and distribute incoming and outgoing mail promptly upon receipt several times a day. Open and review materials as directed

Transcribe and edit correspondence, documents, memoranda, and project work in the production of legal documents. Compose routine correspondence for attorney signature

Coordinate conferences, meetings, and appointments for attorneys and clients including conference room scheduling, meals, beverages, materials preparation, and greeting clients. Coordinate seminar registration and travel arrangements securing air, hotel, and car reservations for attorneys and clients

Maintain calendar of meetings and business trips, apprising attorney of responsibilities in advance of commitment

Prepare bills monthly. Edit and finalize bills to ensure accuracy

Coordinate preliminary conflict checks through the automated system to ensure attorney and firm ability to represent potential client

Set up, organize, and maintain firm files. Read and review material to be filed, file documents in proper files, and retrieve documents and files when requested

Perform a variety of administrative functions including processing new matter reports, preparing expense reports, tracking CLE credits, etc

Work collaboratively with others across the firm to meet the needs of attorneys firmwide

Follow up on requests made by attorneys, paralegals, and clients

Perform other functions as requested or needed

Qualification

Estate planning experienceMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMultitasking skillsInterpersonal skillsProblem-solving skillsAttention to detailTeam playerWritten communicationOral communication

Required

Ability to demonstrate a high degree of professionalism and interpersonal skills including maintaining positive contact with clients, attorneys, and co-workers

2+ years prior experience in estate planning and administration

Demonstrated ability to be a team player. A can-do attitude

Strong problem-solving skills

Strong technical aptitude. Intermediate Microsoft Word skills required

Excellent written and oral communication skills

Ability to pay close attention to detail to ensure the highest quality work product for the client

Strong multitasking skills. Ability to organize and prioritize numerous tasks and complete them under time constraints

Preferred

Bachelor's degree preferred

Advanced Microsoft Word skills preferred

Proficiency with Microsoft Excel, PowerPoint, and databases

Company

Pierce Atwood LLP

Pierce Atwood LLP, a highly-regarded, full-service law firm based in New England, has 150 attorneys who serve regional, national, and international clients from offices in Portland and Augusta, Maine; Portsmouth and Concord, New Hampshire; Boston, Massachusetts; Providence, Rhode Island; and Washington, DC.

Founded in 1891

New England, North Dakota, USA

201-500 employees