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U.S. Department of Veterans Affairs · 8 hours ago

Administrative Officer

Leeds, MA

Full-time

Onsite

Entry, Mid Level

$84K/yr - $110K/yr

1+ years exp

U.S. Department of Veterans Affairs is seeking an Administrative Officer for the Central Western Massachusetts VA Medical Center in Leeds, MA. The role involves overseeing personnel management, budget administration, and procurement processes while providing support and guidance to management and staff.

GovernmentMedicalNational SecurityPublic Safety

Comp. & Benefits

No H1B

U.S. Citizen Only

Responsibilities

Oversees the personnel management program for the organization - performing or overseeing the full range of human resources requirements

Performs the full range of personnel management and administration with varied functions and activities

Acts as the liaison with the human resources office concerning personnel-related matters

Responsible for developing position descriptions and other documents for future hires

Monitors completion of FMS personnel evaluations and informs supervisors of upcoming due dates

Provides advice and assistance to managers and staff concerning Federal and agency personnel processes and procedures

Provides assistance for the budgeting and financial management for the organization

This includes budget formulation - justification - and execution - financial management - and financial reporting

Provides advice to management and program personnel on budgetary and finance issues

Manages budget formulation and execution for a changing budget of administrative expenses involving different funding sources

Analyzes Federal budget calls - reviewing guidelines and instructions

Briefs managers of schedules and data requirements

Participates with managers in reviewing office needs - plans and goals to develop budget data and justification for review and approval

Prepares budget package for submission to the budget office and responds to all questions from that office

Administers procurement and contracting for the organization

This may include preparing procurement requests - evaluating proposals for work - acting as a COR for service contracts - including preparing and monitoring these contracts - and maintaining appropriate records

Administers contracting and procurement for small procurements that require varying approaches

Initiates and prepares contracts to secure adequate resources to facilitate operations to include determining appropriate costs - performing costs analysis - soliciting bids - writing sole source justifications and communicating both orally and in writing with contractors

Reviews purchase orders for supplies and non-expendable property such as equipment

Provides and assists in the overall administrative management for the organization

This may include interpreting administrative policies - developing implementing or local policies - defining administrative requirements - and/or providing advice to upper management on related issues

Performs administrative management requirements in FMS

Applies new policies - provides advice on requirements - maintains administrative systems - and prepares administrative paperwork

Qualification

Personnel ManagementBudget AdministrationContracting/ProcurementData AnalysisComputer SkillsAdministrationHuman Resources

Required

Applicants must meet all requirements by the closing date of this announcement - 01/14/2026

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement

For a GS-11 position you must have served 52 weeks at the GS-9

The grade may have been in any occupation - but must have been held in the Federal service

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials

If the most recent SF-50 has an effective date within the past year - it may not clearly demonstrate you possess one-year time-in-grade - as required by the announcement

In this instance - you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment

You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization

Examples of specialized experience would typically include - but are not limited to: Data Analysis - extracting and analyzing data within a hospital setting - managing and coordinating performance assessments and improvement for accreditation and mandated targets - managing personnel issues - coordinating administrative functions

Applicants may substitute education for the required experience

To qualify based on education for this grade level you must possess a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. - if related

Applicants may also combine education and experience to qualify at this grade level

You must have a combination of specialized experience and education beyond the first two years of graduate education is creditable towards meeting the specialized experience requirement

A transcript must be submitted with your application if you are basing all or part of your qualifications on education

You will be rated on the following Competencies for this position: Administration and Management, Budget Administration, Computer Skills, Contracting/Procurement, Personnel and Human Resources

Experience refers to paid and unpaid experience - including volunteer work done through National Service programs (e.g. - Peace Corps - AmeriCorps) and other organizations (e.g. - professional; philanthropic; religions; spiritual; community; student; social)

Volunteer work helps build critical competencies - knowledge - and skills and can provide valuable training and experience that translates directly to paid employment

You will receive credit for all qualifying experience - including volunteer experience

Note: A full year of work is considered to be 35-40 hours of work per week

Part-time experience will be credited on the basis of time actually spent in appropriate activities

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment

The work is primarily sedentary - although some slight physical effort may be required

Assignments regularly involve long periods of standing - bending - and stooping to observe and study work operations in an industrial - storage - or comparable work area