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Armed Services YMCA National Headquarters · 1 month ago

Child Development Center Operations Clerk

Arlington, VA

Full-time

Onsite

Entry Level

$22/hr - $23.68/hr

2+ years exp

Armed Services YMCA National Headquarters is seeking a Child Development Center Operations Clerk to serve as a point of contact for information and perform clerical and administrative tasks in support of the Child Development Center. The role involves record keeping, liaising with families and programs, and managing fees and supplies to ensure smooth operations within the CDC.

CharityMilitary

Responsibilities

Perform a combination of duties related to one or more components of the Child Development Center (CDC)

Prepare and maintain assigned reports, correspondence, and statistical and financial data pertaining to components within the CDC such as the CACFP

Ensures child registration and enrollment paperwork is complete and current

Ensures that all USDA food program records are accurate, up-to-date and readily available

Maintains office files and records

Provides required information to requesting agencies that include but are not limited to ASYMCA Headquarters, Child Care Licensing, DoD, Safety and Fire personnel, USDA and any other agencies that are partnered with the CDC

Prepares necessary daily, weekly and monthly reports in compliance with reporting policies and procedures and ensures they are submitted in a timely manner

Conducts research of records and follows up in order to resolve discrepancies and problems

Notifies supervisor of any discrepancies and informs supervisor of any issues/ problems that cannot be resolved

Provides front desk coverage, logs children in and out of the facility, and informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events, and policies and procedures

Assists with dissemination of information to CDH providers regarding training schedules, certification process, application status, and USDA reporting requirements

Takes telephone calls and responds to inquiries, referring calls to supervisor or other personnel when appropriate

Performs assigned resource and referral duties and assists in maintaining current waiting list

Collects fees and charges and records payments in accordance with proper procedures

Notifies supervisor of all delinquent payments

Completes a daily activity report and ensures proper deposit of funds

Responsible for monitoring all supplies and resources

Notifies supervisor of items that need to be ordered

Serves as a mandatory reporter to Child Protective Services as prescribed by local policy in the case of suspected incidences of child abuse and neglect

Proficiency in reading, writing, and speaking the English language. Fluency in Spanish is a plus

Ability to communicate effectively in English, both verbally and in writing

Has constant contact with staff. Must be a team player in helping ASYMCA achieve its overall goals and objectives working with military families. High energy, proactive, excellent communicator and interested in challenging opportunities

Performs other duties as assigned

Qualification

Administrative experienceUSDA Food ProgramsChild Care Management SystemsCustomer service skillsComputerized database maintenanceFluency in SpanishTeam playerEffective communication

Required

Must be 18 years of age or older

High School Diploma or equivalent

Two (2) years of administrative experience required

Knowledge of administrative support functions

Knowledge of general office automation software, practices and procedures in order to accomplish various work assignments

Knowledge of military CDC and the USDA Food Programs required

Ability to maintain a computerized database

Ability to maintain accurate reports and records and military style documents

Working knowledge of computer keyboard and Child Care Management Systems, ProCare preferred

Must participate in continued professional development through enrollment in formal and informal educational courses related to early childhood education

Excellent customer service skills

The position is subject to special inoculation and immunization requirements as a condition of employment for working with children. Employee is required to obtain appropriate immunization against communicable diseases, which includes the influenza vaccine

Must pass a pre-employment physical, provide evidence of immunization and be free from communicable disease

Must pass Federal, State, Child Protective Services Checks, National Sex Offender Registry, and if living out of State of Virginia in the last 5 years all applicable Out of State checks applies

Must satisfactorily obtain or complete required training certificates and maintain certifications or credentials required by federal, state or National Accreditation institutions

Preferred

Fluency in Spanish is a plus

Working knowledge of computer keyboard and Child Care Management Systems, ProCare preferred

Company

Armed Services YMCA National Headquarters

Strengthening Our Military Family™ Through Youth Development, Healthy Living, and Social Responsibility The Armed Services YMCA (ASYMCA) is a Charity Watch and Charity Navigator top-rated, 501(c)(3) military charity, ranking among the top two percent of charities nationwide for effectiveness and fiscal responsibility.

Founded in 1861

Woodbridge, Virginia, USA

201-500 employees