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Volunteers of America Los Angeles · 8 hours ago

Administrative Assistant II

Los Angeles, CA

Full-time

Onsite

Mid, Senior Level

$25.85/hr - $27.21/hr

5+ years exp

Volunteers of America Los Angeles is a non-profit human services organization committed to serving people in need and building communities. The Administrative Assistant II provides general office support and acts as the office receptionist, establishing cooperative relationships with staff and the public while managing various administrative tasks.

Non ProfitSocial

Responsibilities

Filing and assisting other office staff when required

Prepares client and worker folders, record files, and general filing of records and documents

Coordinates staff training and administrative events

Maintain, track, and order inventory for office supplies

Monitor and maintain office equipment

Schedules and coordinates meetings, travel, and other group activities when required

Assumes additional responsibilities and performs special projects as needed

Answers telephone, e-mails, letters, and replies to questions accordingly

Take and relay messages

Monitor visitor access and maintain security awareness

Receive and sort mail and deliveries

Participates in organizational functions and maintains informational and/or operational records

Establishes and maintains cooperative and harmonious working relationships with program staff, workers, families of clients, business agencies, office vendors, and general public

Perform other duties as assigned

General filing

Prepare client and worker folders

Restock supplies

Receptionist for office

Special projects

Coordinates staff training and administrative events

Other duties as required and may be subject to change

Qualification

Office AdministrationClerical ExperienceAccessService Point softwareBilingual in EnglishSpanishBLS CertificationProfessional LicenseAssociates DegreeValid Driver’s License

Required

Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications

Current TB screening and Immunization Records (within 5 days of hire)

Copy of Current Professional License (if applicable)

Current BLS Certification (within 15 days of hire)

Valid Driver's license

Completion of all required trainings (within 30 days of hire)

Associates Degree in Business Administration, Management, or related field; OR Three years of related experience

Five years of office and clerical experience