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City of Anaheim · 6 hours ago

Assistant Purchasing Agent

Anaheim, CA

Full-time

Onsite

Senior Level

5+ years exp

The City of Anaheim Finance Department is seeking a dynamic Assistant Purchasing Agent to supervise and coordinate procurement services. This role involves collaborating with various departments to develop contracts and ensure compliance with purchasing practices.

FinanceGovernmentNon Profit

No H1B

Responsibilities

Coordinate the organization, staffing, and operational activities of the City's purchasing program and mail services; assist City departments with procurement needs, strategic sourcing, and legal procedures; ensure purchasing practices are in compliance with legal, professional and City Charter requirements

Participate in the development and implementation of goals, objectives, policies, and priorities for purchasing activities and operations; recommend and implement resulting policies and procedures

Identify opportunities for improving service delivery methods and procedures; identify resource needs; review with appropriate management staff; implement improvements

Direct, coordinate, and review the work plan for providing purchasing and citywide mail services and activities; assign work activities and projects; monitor work flow; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems

Participate in the selection of purchasing program personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures

Participate in the development and administration of the purchasing program budget; forecast funds needed for staffing, equipment, materials, and supplies; monitor of and approve expenditures; recommend adjustments as necessary

Establish and maintain competitive supply sources through bidding procedures; negotiate pricing, terms, and conditions; follow through on agreed upon issues and issue purchase orders and master agreements for City supplies and services

Receive and respond to inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner

Review incoming purchase requisitions and delegate or process in a timely manner; draft, input, issue, and revise purchase orders and master agreements as necessary

Assist in providing training and education to other departments and divisions on purchasing policies, procedures, systems, and team building opportunities between Purchasing Division staff and their customers

Prepare and/or review complex specifications for the bid process; receive, review, and edit bids for compliance with specifications; suggest changes; participate in the negotiation of contracts issued as a result of bid selection

Work closely with departments, the City Attorney's Office, and the Risk Manager to ensure contract language is in compliance with city purchasing policies; review language for discrepancies and/or liability issues; incorporate changes as appropriate

Evaluate bids and quotations; receive, record, review, and request corrections; schedule, conduct, and document job walks for bids; develop evaluations and recommendations to the Purchasing Agent for presentation to the City Council

Resolve accounting and receiving problems; monitor accounting discrepancies; coordinate reconciling of documents with suppliers, receiving, and accounting departments

Remain current on new products, technological changes and supply fluctuation; review new products/services and supply sources

Provide staff assistance to the Purchasing Agent; participate on a variety of committees; prepare and present staff reports and other correspondence as appropriate and necessary

Coordinate assigned purchasing activities with those of other divisions and outside agencies and organizations

Attend and participate in professional group meetings; maintain awareness of new trends and developments in the field of purchasing; incorporate new developments as appropriate into programs

In the absence of the Purchasing Agent, assume management responsibility for the Division

Perform related duties as required

Qualification

Public purchasing practicesContract complianceFinancial systemsRFPsPurchasing experienceBudget preparationSupervisory experienceAnalytical skillsTeam buildingCustomer serviceTraining skillsReport preparationLegal complianceResearch skillsEthicsCommunication skillsNegotiation skillsProblem-solvingTime managementInterpersonal skillsAttention to detailIntegrity

Required

Five (5) years of increasingly responsible purchasing experience including one (1) year of administrative and/or lead supervisory experience

Bachelor's degree from an accredited college or university with major course work in purchasing, materials management, accounting, business administration, public administration, or a related field

An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying

Possession of an appropriate valid California driver's license