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University of Miami · 1 day ago

Asst. Director, Study Abroad Programs

Coral Gables, FL

Full-time

Onsite

Lead/Staff, Director/Executive

$55K/yr - $56K/yr

3+ years exp

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida. The Assistant Director of Study Abroad is responsible for promoting and administering UM’s study abroad and exchange programs, managing faculty-led programs, and serving as a liaison to various departments while facilitating the application process for students.

Higher Education

H1B Sponsor Likely

Responsibilities

Conduct preliminary interviews with interested students; work with students to determine the most appropriate program(s)

Be familiar with all Study Abroad programs in order to assist students in selecting a program

Advise, assist, and manage students going to and coming from assigned exchange programs (inquiries, application, acceptance/admission, housing, orientation, grades/transcripts, re-entry to UM/home institution, post-program issues, etc)

Serve as intermediary for student between UM departments and overseas institution

Advise students going on non-UM programs

Manage assigned exchange programs and develop/maintain relationships with overseas partners

Work with overseas counterparts from assigned exchange programs to arrange courses and housing for both inbound and outbound exchange students

Maintain correspondence with students, parents, overseas partners

Maintain student files and database

Research and provide information and suggestions for program information booklets (for assigned Study Abroad programs). Update program information booklets

Evaluate, maintain, and update existing agreements and prepare new agreements

Be familiar with immigration regulations affecting assigned countries

Assist in all areas when others are traveling

Participate in site visits and attend conferences for professional development

Use independent discretion to verify credentials of overseas universities for students going abroad on non-UM programs and to verify credentials of U.S. universities that provide transcripts for students going abroad on non-UM programs

Send and update student lists sent to other campus units for clearance of students studying abroad

Plan and organize general pre-departure orientations for fall, spring, and summer terms

Plan and organize orientation program for new exchange students to UM for fall and spring terms

Plan and organize Welcome Back/To receptions

Update study abroad scholarship information

Maintain Course and Curriculum for all SAP courses

Manage the assigned faculty-led programs

Reconciliation of program costs once trips are complete

Organize and participate in general advising sessions

Assist in the coordination and delivery of the Study Abroad fairs

Visit classes/organizations/residence halls, etc. to promote study abroad

Represent Study Abroad in UM Office of Admission programs and other units’ open houses/fairs

Suggest, plan and carry out appropriate vehicles to promote study abroad on campus (newsletter, Hurricane articles, etc.)

Coordinate and deliver information sessions/orientations for the development of new faculty-led programs

Work with UM faculty to develop new courses

Assist faculty in coordinating plans for course

Develop budget for course with faculty input. Conduct marketing of programs and courses

Process travel advances and payments

Reconcile revenue and expenses for UM Courses Abroad budgets

Create and submit reimbursements for faculty

Set up the special pricing for all faculty-led programs

Initiate faculty payroll

Ensure that all students and faculty are aware of UM procedures concerning safety and liability issues and have completed necessary forms prior to travel

Conduct pre-departure orientations

Participate in Course Abroad workshops

Other duties as assigned by the supervisor

Qualification

Study abroad managementInternational educationForeign language skillsCommunication skillsOrganizational skillsStudy abroad principlesStudy abroad officeAttention to detail

Required

Bachelor's Degree in relevant field required

Three (3) years related work experience in study abroad field or international education, including progressive experience in management and leadership

A combination of relevant education and experience may be considered

Strong written, oral, and interpersonal communication skills

Very high level of organization, attention to detail, and accuracy

Knowledge of study abroad principles and practices

Knowledge of functionality of study abroad office

Knowledge of international education

Preferred

Master's Degree Preferred

Skill in foreign language desired

Company

University of Miami

Glassdoor3.9

At UM you'll join a diverse and energized academic community.

Founded in 1925

Coral Gables, fl, US

5001-10000 employees

http://miami.edu

H1B Sponsorship

University of Miami has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (208)

2024 (151)

2023 (149)

2022 (121)

2021 (95)

2020 (114)