Southern Methodist University · 1 month ago
Manager Executive Administration
Dallas, TX
Full-time
Onsite
Mid, Senior Level
5+ years expSouthern Methodist University (SMU) is a prominent educational institution known for its diverse and high-achieving student body. The Manager Executive Administration role involves providing comprehensive administrative support to the Dean of Dedman College, including managing calendars, organizing events, and overseeing faculty affairs administration.
E-LearningEducationUniversities
Responsibilities
Managing the Dean's calendar, including scheduling appointments (with university and outside constituents), and using independent judgment to prioritize or delegate referrals
Prepare and research documents as requested by the Dean for meetings, act as reminder for pertinent university deadlines
Perform general administrative duties for Dean (booking travel)
Act as 1st point of contact with administration, faculty, staff, students, and outside constituents to effectively address matters of internal/external importance to the college and university
Coordinate incoming requests, correspondence, and phone calls, answering questions and/or routing inquiries as appropriate
Prepare written responses when needed
Coordinate with department chairs, faculty/staff to communicate/train aspects of the university's administrative structures and procedures (e.g., faculty hiring, promotion and tenure, 3rd year reviews, retirement agreements)
Prepare, compile, and interpret a variety of reports/documents
Schedule various faculty-associated meetings
Organize events (academic and non-academic), including but not limited to, academic chair meetings, faculty meetings, staff meetings, etc
Said events could include procurement of catering, venue, guest relations, compile agenda and meeting documents, creation of invitations, follow-up duties after event, as well as other duties and projects
Maintain records, databases and organize files to track detailed information on Dedman College faculty and staff, and run pertinent reports as requested by the Dean
Work with SMU Human Resources in hiring staff, assist with training staff, and assist with HR issues
Including, but not limited to, review of Dean's office budgets
Conduct 1st check on travel and purchase approvals that need Dean sign-off
Occasional evening/weekend hours may be required for events, i.e. Dedman College Commencement
Qualification
Required
A Bachelor's degree is required
A minimum of five (5) years of experience providing administrative support to an executive or comparable senior role is required
Candidate must demonstrate strong interpersonal, oral and written communication skills for effective interaction with multiple constituencies on and off campus (e.g. administrators, board members, faculty, staff, students and others)
Candidate must oversee and support departmental administrative processes with flexibility, ready availability, and a willingness to problem-solve
Candidate ability to maintain confidentiality is essential
Candidate must be proficient in Microsoft Office (Word, Excel)
Preferred
A Master's degree is preferred
Experience providing executive assistant support to academic dean in higher education is strongly preferred
Familiarity with PowerPoint, FileMaker Pro, Blackboard and Canvas, SharePoint, Sitecore, Adobe Acrobat, Interfolio, and Adobe Photoshop is a plus
Candidate ability to create pivot tables and perform data entry is a plus
Benefits
Health and related benefits
Health, dental, and vision plans
Wellness programs
Retirement programs
Professional and personal development opportunities
Tuition benefits
Company
Southern Methodist University
SMU is a distinguished center for teaching and research located near the heart of Dallas.
1001-5000 employees
H1B Sponsorship
Southern Methodist University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (51)
2024 (39)
2023 (35)
2022 (26)
2021 (17)
2020 (20)
Funding
Current Stage
Late StageTotal Funding
$101.8MKey Investors
Phillips FoundationTexas Workforce CommisionMoody Foundation
2023-06-14Grant· $1.7M
2022-07-07Grant· $0.1M
2019-11-12Grant· $100M
Leadership Team
Lisa Nelson
Adjunct Professor
Michael Hites
Chief Information Officer
Recent News
2025-12-28
Dallas Innovates
2025-12-12
Dallas Morning News
2025-11-07
Company data provided by crunchbase