Caltrans District 3 ยท 5 hours ago
OFFICE TECHNICIAN (TYPING)
San Bernardino, CA
Full-time
Hybrid
New Grad, Entry Level
$3,829/mo - $4,794/moCaltrans District 3 is part of the Department of Transportation, and they are seeking an Office Technician to provide support to the Consultant Services Unit. The role involves maintaining records, data entry, preparing reports, and assisting with various administrative tasks.
Government Administration
Responsibilities
Maintain record of new contracts, amendments, task orders, and consultant monthly invoices by filing electronic documents in the CSU shared drive and updating the unit's databases and record logs
Data entry, communicating with clients, working with word processing, spreadsheets, and databases
Use of excel tools such as pivot tables and formulas to prepare various reports
Use FileMaker Pro, CGI Advantage and various record logs for data entry, updating records and searching information
Use infoAdvantage and Datalink queries to extract data and prepare reports
Give support to other offices upon request, such as providing Program Managers status of pending Architecture and Engineering (A&E) work under specific projects and phases, and preparing documents for Public Records requests
Prepare minutes from staff meetings
Maintain and request office supplies
Assist with interviews by scheduling appointments, setting up interview room and escorting visitors
Provide support in hosting department events such as Outreaches and Calmentor events. Set-up and take down of various computer equipment, such as laptops and projectors
Process incoming and outgoing mail
Qualification
Required
The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications
You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired
Possession of a valid driver's license is required when operating a State owned or leased vehicle
Possession of Minimum Qualifications will be verified prior to interview and/or appointment
If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification
Preferred
Knowledge of Excel pivot tables, formulas such as V-Lookup, and preparing budget reports
Good note-taking skills and preparing meeting minutes
The ideal candidate is reliable, well organized, prioritizes work and makes efficient use of time
Develop good rapport and respectful relationships with team members and clients
Knowledge of accounting, math skills and clerical work experience are a plus
Knowledge of CGI Advantage and Datalink is desirable but not required
Company
Caltrans District 3
Caltrans District 3 is a government administration company based out of 703 B ST, Marysville, California, United States.
Founded in 1895Marysville, California, US
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase