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Abbott · 1 day ago

Administrative Assistant II

Illinois, United States

Full-time

Onsite

Mid Level

$22.50/hr - $45/hr

3+ years exp

Abbott is a global healthcare leader that helps people live more fully at all stages of life. The Administrative Assistant provides advanced administrative support to one or more Divisional Vice Presidents and other managers/directors, handling various administrative functions and coordinating departmental files.

BiotechnologyEmergency MedicineGeneticsHealth CareHealth DiagnosticsManufacturingMedicalMedical DeviceNutritionPharmaceutical

H1B Sponsor Likely

Responsibilities

Responsible for compliance with applicable Corporate and Divisional Policies and procedures

Responsibilities include all administrative functions of the department : answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and phone setups, acting as a liaison for remote access issues

May include some support for tracking budget expenditures

Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations

Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery

Uses intermediate to advanced software skills to perform work assigned

Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable)

Coordinates new employee office set-ups and onboarding

May train/coordinate work for new administrative assistants

Consistently interacts with high-level executives

Intermediate to advanced knowledge and understanding of business processes and requirements

Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional

Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements

Proactively identifies and resolves scheduling conflicts

Primary point of contact for manager’s schedule

Qualification

Microsoft Office SuiteCalendar managementTravel schedulingAdobe AcrobatVisioLotus NotesMeeting planningConfidential information handlingCommunication skillsOrganizational skills

Required

High School diploma or equivalent

3+ year's previous admin experience or equivalent

Operates with general instruction and some supervision

Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook

Preferred

Some college preferred

Benefits

Career development with an international company where you can grow the career you dream of.

Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.

An excellent retirement savings plan with a high employer contribution

Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.

Company

Abbott

Glassdoor3.8

Abbott is a healthcare company that produces diagnostic kits, medical devices, nutritional products, and branded generic medicines.

Founded in 1888

Illinois City, Illinois, USA

10001+ employees

https://www.abbott.com

H1B Sponsorship

Abbott has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2021 (1)