Advocate Health Care · 5 hours ago
Pharmacy Operations Coordinator
Arlington Heights, IL
Full-time
Onsite
Senior Level
5+ years expAdvocate Health Care is a leading healthcare provider, and they are seeking a Pharmacy Operations Coordinator to manage internal and external relationships, ensuring smooth facility operations. The role involves contract negotiations, correspondence management, scheduling for executives, and overseeing supply inventory.
Clinical TrialsDeliveryHealth Care
Responsibilities
Serves as the primary relationship manager for the building ownership, and other 3rd party vendors who provide support to APP's office operations. Interfaces with local authorities as needed (ie city management). Ensures facility operations are able to run smoothly and uninterrupted
Responsible for contract negotiations for business equipment, license and insurance. Is expected to have detailed knowledge of any building lease related items and communicate to executive management any issues that arise from these terms
Reviews existing vendor contracts and relationships to ensure highest quality standards, with a constant focus on cost-savings for APP
Facilitates all off site storage, which includes scheduling, inventory logs, storage identification. Also responsible for file retrieval requests
Manages any needs related to executive support related to Board Room or telepresence needs
Assists other leadership with support and recommendations regarding telecommunications call center programming and problem solving ACD software and hardware
Composes, edits and types letters, memos, reports, agendas and other types of correspondence assuring accuracy and confidentiality
Prepares presentations, handouts, signage, invitations, etc. utilizing various software packages
Takes accurate minutes for executive leadership meetings
Creates presentations (overheads, power point, etc) for Vice Presidents
Sets up meetings and maintains meeting schedule for Vice Presidents and assists other administrative leadership with meeting set-up as needed
Arranges catering, AV requests, handouts, agendas, minutes, etc., for meetings
Makes travel arrangements, including hotel reservations, airline reservations, ground transportation, seminar registration, etc., and prepares expense reports for reimbursement
Responds to internal/external complaints, resolves problems, or directs complainant to appropriate parties
Follows up on letters and phone calls, making sure appropriate parties follow through
Coordinates work or provides direction and/or guidance to others
Responds to correspondence not requiring vice president’s attention
Initiates follow up for calls, correspondence, etc., received by department
Answers phones for others within department and follows up on requests if able
Covers for other administrative assistants in APP in their absence
Plans work for others, direct and monitor the work, including staff, clients and vendors
Coordinate executive leadership seminars, retreats, dinners and meeting details
Coordinates, plans and participates in projects and enterprise-wide initiatives
Manages and coordinates projects across sites, within and across teams
Plans work for others, direct and monitors the work, including staff, clients and vendors
Works directly with senior management in assuring accurate communication and scheduling
Responds to associate/patient complaints, resolves problems, screens and redirects calls from associates, patients, vendors
Greets and directs visitors
Follows up on complaint and complimentary letters and phone calls, making sure appropriate parties follow through
Oversees all responsibilities related to supplies, inventories, cost, and ordering for all APP sites
Maintains and accountable for supply budget for all of APP
Prepares expense reports, check requests, petty cash reimbursement, invoice payments
Qualification
Required
Associates Degree or Equivalent
Minimum of five or more years of administrative secretarial experience
Experience having served as the primary relationship manager for external vendors
Demonstrate self-directed, results-oriented, creative approach to projects
Strong decision-making ability
Demonstrated ability to succeed in changing environment and handle multiple responsibilities
Creative problem-solving skills. Must be highly analytical, have process and project orientation
Outstanding communication skills
Experience in group process and facilitation
Ability to prioritize work
Basic organizational skills
Demonstrates exceptional customer service skills
Ability to work in changing environment
Ability to prioritize independently and respond to multiple simultaneous requests
Ability to work under fast-paced conditions and in difficult situations
Ability to accept additional responsibility
Works as a team player
Preferred
Typing of 60 wpm preferred
Ability to work independently with computer and resolve computer problems is preferred
Company
Advocate Health Care
Advocate Health Care is an integrated healthcare delivery system based in Illinois, United States.
10001+ employees
H1B Sponsorship
Advocate Health Care has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (21)
2024 (9)
2023 (6)
2022 (16)
2021 (8)
2020 (7)
Funding
Current Stage
Late StageTotal Funding
$18M2013-10-03Series Unknown· $18M
Leadership Team
Barbara Hancock
Executive Assistant to the President and Chief Operating Officer
David Rich
Clinical Practice Partner
Recent News
2025-10-10
Medical Xpress - latest medical and health news stories
2025-10-09
Chicago Tribune
2025-10-01
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