BCCI Construction · 2 weeks ago
Reception and Office Coordinator
Mountain View, CA
Full-time
Onsite
Entry, Mid Level
$60K/yr - $75K/yr
2+ years expBCCI Construction is seeking a Reception and Office Coordinator to support their Silicon Valley office management. This role involves managing general office operations, coordinating events, and handling insurance certificates while ensuring a well-organized work environment for all staff.
ConstructionReal Estate
Responsibilities
Provide concierge services for clients and visitors
Ensure facilities are clean, organized, and safe for employees and visitors
Manage vendor selection and relationship management
Maintain office supplies and equipment inventory
Manage incoming and outgoing mail and packages
Work with IT to ensure equipment needs are met (computers, printers, network, phones, etc.)
Assist HR with onboarding new employees (workspace, welcoming, etc.)
Maintain office and event calendars
Manage and coordinate event planning and logistics
Implement office Occupational Health, Safety, and Security plans (ergonomics, emergency response, etc.)
Manage annual office management budget in coordination with SF Office Manager
Maintain tenant records
Resolve complaints, problems and requests from tenants
Maintain building security and card access system
Oversee security, fire prevention and other safety systems
Handle site and building maintenance issues
Contract service contractors as needed to maintain, repair or improve the property
Oversee contractors and inspect completed work
Assist with emergency response and evacuations
Monitor building maintenance budget
Confirm project specific insurance requirements
Request, receive, track and file all project related insurance certificates
Ensure accuracy of all certificates received
Maintain insurance files on a per project basis and request updated certificates prior to their expiration date
Responsible for coordinating with people from several company departments
Manage compliance requirements, provide support to Project Managers, and obtain Pre Lien info for projects
Upload insurance certificates to 'X/Shared drive' and to Procore for each project
Follow up with Subcontractors and BCCI Teams about insurance certificates and email status updates for every job
Submit Insurance certificates to the property buildings for every project via email
Qualification
Required
Associates degree required
Excellent verbal and written communication skills
Excellent interpersonal and negotiation skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Proficient with MS Office
2-4 years professional experience in office, facilities, and project management
Preferred
Bachelor's degree preferred
Hospitality and event coordination experience a plus
Benefits
Medical Insurance
Dental Insurance
Vision Insurance
Health Savings Account
Healthcare Flexible Spending Account
Dependent Care Flexible Spending Account
401(k) retirement plan with employer match
Life & AD&D Insurance
Long-term Disability Insurance
Short-term Disability Insurance
Critical Illness Insurance
Accident Insurance
Hospital Indemnity Insurance
Home & Auto Insurance
Family Support
Pre-tax Paid Parking/Public Transportation
Paid time off
Time Away Benefits
10 Paid Holidays
Group Legal
Employee Stock Purchase Plan
Identity Theft Protection
Pet Insurance
Employee Assistance Program
Company
BCCI Construction
BCCI Construction is a leading West Coast commercial builder working in the markets most important to its clients.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Dominic Sarica
President & COO Retired
John F. Kranz
Chief Strategy Officer (CSO)
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