Mercer University · 4 hours ago
Senior Executive Assistant to the Senior Vice President for University Advancement
Macon, GA
Full-time
Onsite
Mid, Senior Level
1+ years expMercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. They are seeking a highly organized and responsible Senior Executive Assistant to provide comprehensive support to the Senior Vice President for University Advancement, ensuring seamless operations at the executive level.
Higher Education
Responsibilities
The Senior Executive Assistant provides high-level administrative and financial support for University Advancement under indirect supervision
This role manages and audits departmental budgets and revenue accounts, oversees business transactions, and ensures compliance with policies and procedures
The position also provides executive support to the Senior Vice President (SVP), supervises designated staff, and coordinates procurement and vendor relations
Additional responsibilities include serving as Building Steward for Mercer Landing and supporting special events as assigned
Qualification
Required
A bachelor's degree from an accredited university/college and at least one year of progressively responsible administrative support experience is required
In lieu of a bachelor's degree, an equivalent combination of education and directly related experience will be considered
Comprehensive understanding of financial management principles, including budgeting, auditing, and compliance
Knowledge of or ability to quickly learn University policies, procedures, and procurement processes
Familiarity with office administration and executive support best practices
Understanding of event coordination and facility management
Strong organizational and time-management skills with the ability to prioritize multiple tasks
Advanced proficiency in Microsoft Office Suite and ability to learn various enterprise systems (e.g., Workday)
Excellent written and verbal communication skills for professional correspondence
Analytical skills for reviewing budgets and identifying discrepancies
Problem-solving skills to address scheduling conflicts and operational issues
Skill in utilizing office productivity tools (Word, Excel) to create and manage documents, expense reports, and spreadsheets, along with experience in or ability to learn University accounting systems and donor management platforms
Ability to deliver excellent customer service while effectively communicating with vendors, alumni, University stakeholders, and internal departments to resolve disputes or clarify charges and expenses
Ability to maintain confidentiality and exercise discretion in handling sensitive information
Ability to review and question expenses to ensure compliance with departmental budgets and financial policies
Ability to work independently under minimal supervision while managing complex tasks
Ability to supervise and mentor staff effectively
Ability to collaborate across departments and build positive working relationships
Ability to adapt to changing priorities and work in a fast-paced environment
Preferred
Candidates with prior experience with Workday and/or prior accounting/budgeting experience are highly desired
Benefits
Comprehensive health insurance (for self and dependents)
Generous retirement contributions
Tuition waivers
Paid vacation and sick leave
Technology discounts
Schedules that allow for work-life balance
Company
Mercer University
Mercer University is one of America’s oldest and most distinctive institutions of higher learning, offering rigorous programs that span the undergraduate liberal arts to doctoral-level degrees.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Mickey Belote
Chief Technology Officer
Alfred Troy
Marathon Founder and Advisor
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