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Bell Ambulance, Inc. · 2 hours ago

Facilities Manager

Milwaukee, WI

Full-time

Onsite

Senior Level

5+ years exp

Bell Ambulance is a progressive, client-oriented company devoted to providing high-quality emergency and non-emergency medical services. The Facilities Manager will oversee the maintenance and operation of 14 company properties, manage the facilities staff, and serve as the project manager for renovations and new construction projects.

Health CareMedicalService IndustryTraining

Comp. & Benefits

Responsibilities

Manage the facilities staff to ensure all properties are fully operational for EMS and support staff. Support the facilities staff in their success by providing guidance and feedback

Build relationships with internal customers to ensure departmental needs are met. Respond to maintenance requests and keep internal customers informed when projects affect their department

Build relationships and collaborate with external contractors for maintenance and projects beyond in-house capabilities. Ensure the work meets company standards and stays within budget

Responsible for verifying and approving all invoices and costs related to the department in a timely basis

Negotiate and oversee all existing service contracts. Review existing contracts to ensure they are current with the number of facilities and that the scope of work is adequate. This includes, but is not limited to: lawn care, snow removal, fire protection inspections, generator maintenance, and garbage removal

Manage and enhance the existing CMMS system to maintain accurate service records and fulfill service requests in priority order

Inspect facilities and grounds with facilities staff to ensure that standards are met regarding appearance, repairs, and regular maintenance. Delegate or secure contracted work, as needed, to ensure needs or hazards are promptly addressed

Coordinate any required inspections and ensure all certifications with the local municipality where the facility is located are on file and up to date

Serve as the “project manager” and main point of contact for repairs, renovations to existing facilities, and new construction for future expansion efforts. Included but not limited to:

Work with our partners to apply for any permits with local municipalities when necessary

Conduct a walk-through with all department heads to gather input and confirm needs are addressed

Order essential items as directed by other department managers to meet facilities' interdepartmental needs

Manage all contracted services as needed. Negotiate contracts when required, focusing on cost-effectiveness, quality, and scope of work

Develop a timeline and initial cost projections for all construction projects to be presented to the Executive Staff

Provide regular construction status updates to keep all necessary parties informed on progress

Qualification

Facilities ManagementBuilding Systems KnowledgeProject ManagementContract NegotiationCMMS ManagementAnalytical SkillsCommunication SkillsOrganizational SkillsInterpersonal Skills

Required

Prior experience (multiple years) in facilities Management

Knowledge of building systems (HVAC/plumbing/electrical/construction/etc), codes and regulations is required

Perform with a high level of professionalism at all times; must possess tact, patience, and a positive attitude

Ability to communicate effectively and efficiently with employees at all levels of the organization

Must possess the ability to ensure positive interactions and build rapport with employees

Must be able to absorb information from various sources, analyze information, and make recommendations to appropriate leadership and Executive Staff

Must demonstrate excellent organizational skills, attention to detail, and follow-up at all times

Ability to work with minimal or no supervision

Associate's degree (A.A.) or equivalent from a two-year college or technical school; 5 to 8 years of directly related experience and/or training; or equivalent combination of education and experience