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State of Oklahoma · 7 hours ago

Communications Program Coordinator/Board Clerk

Oklahoma County

Full-time

Onsite

Entry Level

$66K/yr - $66K/yr

1+ years exp

The State of Oklahoma is seeking a Communications Program Coordinator/Board Clerk to support the Public Employees Retirement System. This role involves serving as the clerk for the Board of Trustees and coordinating various communications programs, ensuring effective administration and documentation of meetings and events.

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Comp. & Benefits

Responsibilities

Serves as the clerk for Board of Trustees and committee meetings by recording official proceedings and preparing meeting minutes

Provides administrative support for Board meetings and events, including preparation, compilation, and distribution of materials, coordination of workflows, logistical support for in-person and virtual meetings, completion of required meeting notices and filings, and monitoring attendance and quorum status

Maintains official Board records and documentation, including Board member oaths of office and other statutorily required filings

Maintains the internal Board of Trustees website and document library

Coordinates planning, scheduling, and logistics for events

Collects and reports performance and engagement data, including the maintenance of published dashboards

Maintains and organizes the online publication and document library and supports compliance with applicable laws, policies, and standards related to agency publications

Coordinates and supports agency correspondence and mailings, including preparation of data and materials, maintenance of contact lists, and coordination with third-party providers, as needed

Provides secondary review of forms and publications for accessibility compliance

Performs other duties as assigned

Qualification

Board meeting coordinationDocument managementContent management systemsPerformance data reportingOffice technology proficiencyBusiness EnglishEffective communicationConfidentiality

Required

Bachelor's degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience

Knowledge of spelling, punctuation, and business English

Knowledge of business mathematics

Knowledge of modern office methods and procedures

Ability to establish and maintain effective working relationships with internal and external partners, customers, and staff

Ability to perform confidential work and maintain confidentiality

Ability to interpret and respond to inquiries at various levels of complexity in accordance with agency policy, in written or oral form