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Credence · 2 hours ago

Executive Assistant Senior F-16 WAM (Secret)

Hill Air Force Base, Utah, United States

Full-time

Onsite

Senior Level

Credence is a company that supports mission-critical needs for defense and health federal organizations through advanced technology solutions. They are seeking an Executive Assistant Senior to support the Air Force Life Cycle Management Center WAM directorate, primarily focusing on the F-16 division at Hill Air Force Base, UT, involving various administrative and logistical responsibilities.

GovTechInformation TechnologySoftware

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

The Executive Assistant shall assist to receive and screen incoming calls and visitors, determine priority matters, and alert executives according to established instructions and independently execute familiar assignments in accordance with standard procedures. The Contractor shall inform executives of important matters and deadlines. The Contractor shall assist to anticipate need for information, gathers and summarizes information, and refers telephone calls or visitors to appropriate staff; or provides requested information. The Contractor shall assist to receive, sign for, and distribute mail

Maintain executive master schedules and calendars. The Contractor shall assist to schedule appointments and meetings built on knowledge of commitments, precedents, workload and current issues of importance, and synchronize with corresponding personnel as necessary. The Contractor shall assist to coordinate availability with others to minimize conflicts in scheduling. The Contractor shall assist to inform executive staff of commitments and potential conflicts and shall reschedule appointments when required and contact appropriate personnel

Assist to advise preparers of any deviations or inadequacies and any required formal internal and external coordination with other offices; advise F-16 workforce concerning information to be provided by the subordinate organizations for executive utilization. The Contractor shall assist to ensure correspondence has been reviewed by the appropriate chain of command and is in administrative order (e.g., staff summary sheet or other document packaging requirements, format, grammar and spell check, punctuation, and acronyms spelled out). The Contractor shall implement final minor edits in preparation for executives’ review and approval

Shall assist to prepare announcements or data calls with published due dates and staffing format, track responses and consolidate input; may be required to assimilate data under suspense and draft responses

Assist to arrange for domestic and foreign travel based on known preferences of the traveler, mission intentions, and in accordance with appropriate travel regulations. The Contractor shall assist to develop itineraries, coordinate reservations and transportation, and prepare USG personnel travel orders in DTS. The Contractor shall assist to provide instructions to travelers in regards to trip specifics, meeting agendas and itineraries, obtaining visas and passports and other necessary travel documents as needed

Assist in organizing and preparing for F-16 workforce events and ceremonies; obtain supporting provisions and preparing presentation materials; ensuring availability of awards, decorations, mementos, and handouts. The Contractor shall serve as a focal point for executive staff events and logistics planning or assist project officers making arrangements for military sponsored events

Monitor or escort visitors including general officers, distinguished DoD visitors, foreign officers, high ranking personnel from other government agencies and other executive civilian visitors to the F-16 Division. The Contractor shall assist to provide temporary administrative support to visiting executives and assist with non-technical issues related base operations, to include but not limited to, providing directions and familiarity with local area and visitor pass information. The Contractor shall support other fighter divisions, such as business operations or security, to coordinate visitor requests, physical security measures, facility management or custodian services service calls

Qualification

Executive supportCalendar managementTravel coordinationData analysisCommunication skillsOrganizational skillsAttention to detail

Required

Experience in providing executive administrative support in a fast-paced environment

Ability to manage multiple priorities and deadlines effectively

Strong organizational skills and attention to detail

Excellent verbal and written communication skills

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Ability to maintain confidentiality and handle sensitive information

Experience in scheduling and coordinating meetings and travel arrangements

Ability to work independently and as part of a team

Familiarity with military protocols and procedures

Preferred

Experience working with the Department of Defense or military organizations

Knowledge of the F-16 program and its operational requirements

Experience in event planning and coordination

Familiarity with Defense Travel System (DTS) for travel arrangements

Company

Credence

Credence provides innovative technology, health, engineering, and management solutions to support mission-critical programs for Federal government customers.

Founded in 2005