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AET · 4 hours ago

Project Administrator 1

Bismarck, ND

Full-time

Onsite

New Grad, Entry Level

$22/hr - $24/hr

AET is a company focused on engineering and technical services, and they are seeking a Project Administrator I to provide foundational project assistance. The role involves supporting project management tasks, document management, and client communication under supervision.

Consulting

No H1B

Responsibilities

Support project setup and tracking using AET’s project management systems (e.g., Dynamics, Qest)

Assist with project milestones, and work assignments, ensuring alignment with project timelines and AET project standards

Monitor project progress and communicate updates to supervisors and stakeholders

Review and organize project documentation, including contracts, proposals, reports, and client correspondence

Ensure all project files are maintained according to AET’s compliance standards and readily accessible

Proofread, format, and distribute documents as needed, ensuring accuracy and alignment with AET branding

Serve as a secondary point of contact for clients, handling basic inquiries and routing complex issues to appropriate team members

Facilitate communication between project teams, clients, and other stakeholders, ensuring all parties are informed of project requirements and updates

Utilize project management software and organizational tools to support project tracking and reporting

Process invoices, expense reports, and other administrative tasks related to project activities

Assist in maintaining calibration and compliance logs for equipment and project-specific needs

Engage in training programs and mentorship opportunities to build technical knowledge and administrative skills

Collaborate with multidisciplinary teams to gain exposure to engineering practices and processes

May assist in lab processes after proper training and appropriate PPE is acquired. Should not be more than 10% of total hours

Qualification

Microsoft Office 365Project management softwareOrganizational skillsCommunication skillsConstruction terminologyEngineering terminologyAET business systemsTime-management skills