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NEOGOV · 14 hours ago

(Temporary) Judicial Assistant

Miami, FL

Full-time

Hybrid

Mid Level

$20/hr - $22.96/hr

3+ years exp

NEOGOV is part of the Eleventh Judicial Circuit of Florida, and they are seeking a Temporary Judicial Assistant. This position is responsible for providing administrative and clerical support to a division or to the assigned county or circuit court judge’s office, requiring strong organizational skills and the ability to handle sensitive matters.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Screens telephone calls and visitors for the judge’s office; provides information, resolves issues, directs callers/visitors to proper personnel or agency, or takes messages

Acts as the judge’s liaison to assist and inform litigants, attorneys, law enforcement personnel, and witnesses concerning court procedure and policy

Interacts with attorneys and litigants to resolve problems such as scheduling conflicts or other case-related issues

Performs routine clerical tasks such as reviewing, distributing, and responding to incoming mail, completing data entry, ordering office supplies, maintaining files/records, faxing and/or making photocopies

Reviews case files for accuracy, format compliance and completeness before scheduled hearings

Prepares and manages the judge’s court and professional calendar coordinating and scheduling motions, pre-trial hearings, trials, conferences, and committee meetings

Provides organizational support for the judge’s caseload, including preparing orders, docketing jury instructions and a list of pending cases; providing instructions to jurors; and coordinating in-house services, such as interpreters

Maintains trial dockets, continuances, and trial orders; and assists attorneys with procedures on filing motions and scheduling hearing dates

Composes and/or edits correspondence, memoranda, notices, orders, reports, e-mails, and other documents with strict confidentiality

Prepares yearly financial disclosures forms; makes travel arrangements and processes travel vouchers

Research information on hearing dates for other agencies; and prepare notices of hearings for cases set on the calendar by the judge

May conduct limited case law research using an electronic database such as LexisNexis

Attends technical or professional workshops or seminars to improve professional skills

Performs other related work as required

Qualification

Microsoft Office 365Court procedures knowledgeLegal secretary skillsData entry applicationsInterpersonal skillsCommunicationIntegrityConfidentialityOrganizational skillsSelf-starter

Required

High School diploma or GED

Two (2) years of college or vocational school education in paralegal, secretarial studies, computer operations or closely related field

Three (3) years of related experience

Excellent interpersonal skills

Ability to communicate clearly and concisely, orally and in writing

Ability to handle individuals who are under stress with courtesy, tact, and patience

Ability to handle sensitive matters with integrity and confidentiality

Thorough knowledge of business English, spelling, and punctuation

Excellent legal secretary, administrative and typing skills

Working knowledge of trial court rules and procedures

Ability to operate standard office equipment including personal computers, word processing software and data entry applications for case management

Excellent computer software knowledge utilizing Microsoft Office 365, to include, but not limited to Outlook, Word, Excel, PowerPoint, and Zoom; courtMap, Criminal Justice Information System (CJIS), Odyssey, E-Filing, and Mocha

Ability to organize and coordinate schedules of various individuals and/or groups on the court calendar

Ability to be a self-starter, recognize and establish work priorities, and work independently with minimal supervision