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R.F. MacDonald Co. · 2 weeks ago

HR Administrative Coordinator (I or II)

Hayward, CA

Full-time

Onsite

Senior Level

$24/hr - $30/hr

5+ years exp

R.F. MacDonald Co. is seeking a Human Resources Administrative Coordinator (I or II) to provide administrative support across various HR functions. The role involves maintaining compliance, assisting with benefits administration, and managing personnel records while ensuring smooth HR operations.

Machinery ManufacturingManufacturingMechanical EngineeringTraining

Comp. & Benefits

Responsibilities

Provides support across HR functions, including EEO, training, and employee records

Assists with 401K elections, healthcare enrollments, and general enrollment applications

Responds to routine questions on HR policy, reference checks, and Verifications of Employment (VOE)

Completes informational and reporting requirements for federal, local and state compliance; provides data extracts for vendor and internal support metrics

Performs HRIS data entry, maintains attendance records, and compiles statistics for HR management reports

Prepares systems and protocols for new hire onboarding and employee separations. Provides hire and offboarding documentation via system's and hard-copies (inclusive of Leadership Team communications / direction)

Maintains all personnel files in accordance to HR principles and processes personnel actions, health & welfare benefits, performance, wage changes, etc. Maintain and track all correspondence within personnel system (cloud base and live document storage systems)

Conducts pre-employment screening by verifying references, and processes documents via government agencies and 3rd party administrators. Administers the Alcohol/Drug/Physical Program Testing for all employees

Assists HR Business Partner(s) and/or the Manager with specialized HR projects and departmental logistics

Contributes to the hiring process by preparing job postings/requisitions in the ATS/HRMS and processing employment applications

Deployment and tracking of personnel training materials and completion via software/online site. Provide reporting and follow up reminders to personnel and leadership as required

Qualification

HRIS data entryBenefits administrationRecruitment & hiringCritical evaluationDetail orientationEffective communicationInterpersonal relationship managementProfessionalism & reliabilityIntegrity & confidentiality

Required

High school diploma plus 5+ years of experience within office/clerical support role(s)

Ability to gather and compile statistics, interpret routine policies, and identify discrepancies in HR records

High level of accuracy in data entry, record maintenance, and the processing of legal/employment documentation

Ability to communicate clearly and professionally with internal employees, management, and outside vendors

Deep understanding of the sensitive nature of HR communication & data; maintains strict confidentiality and adheres to ethical practices in all interactions

Skilled at building and maintaining professional relationships across multiple levels of the business

Maintains a high standard of personal accountability, demonstrated through consistent attendance, punctuality, and a strong work ethic. Serves as a reliable representative of the HR department

Preferred

Secondary Education with concentration or certificate in Human Resources or Business Administration, SHRM or HRCI classes or certification, or 2+ years of previous HR experience