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Coalition, Inc. · 14 hours ago

PAYROLL SPECIALIST

United States

Full-time

Remote

Entry, Mid Level

$18/hr - $27/hr

2+ years exp

Coalition Technologies is devoted to delivering clients the highest quality work while providing a fun, thriving, and innovative environment. The Payroll Specialist will prepare and process bi-weekly payroll for over 250 employees and contractors, while also supporting the Accounting Team with various payroll-related tasks.

Cyber SecurityInformation TechnologyInsuranceInsurTechRisk Management

Responsibilities

Preparing and processing twice-monthly payroll

Ensuring accurate information for approval by deadlines

Processing and reviewing timecards within designated HR/payroll software (Quickbooks) and providing follow-up with managers and team leads as needed

Tracking, recording, and processing wage garnishments as they are received

Assisting HR with new hire paperwork and managing the terminations within payroll software for all staff

Providing excellent service when communicating with all other team members regarding questions pertaining to payroll

Maintaining confidentiality of sensitive and personal information

Working with accounting to reconcile payroll transactions

Maintaining personal time off (PTO) records and ensuring PTO is paid out as needed upon terminations

Handling all incoming calls/inquiries related to payroll

Researching, resolving and communicating resolutions to all interested parties with payroll issues or concerns related to taxation, W-2s, earnings, deductions, reimbursements, and bonuses

Helping to ensure payroll practices meet government compliance

Providing support to accounting with data entry in Accounts Payable and Accounts Receivable

Qualification

Payroll processingQuickbooksGoogle WorkspaceCustomer serviceCommunication skillsProblem solvingTime managementAttention to detail

Required

2-3 years of payroll experience required

Experience with Quickbooks preferred

Working knowledge of Google Workspace products (Gmail, Google Docs, Google Sheets)

Strong communication skills, both verbal and written

Excellent interpersonal, problem solving, and time-management skills

Flexibility and the willingness to be cross-trained and assist as needed

Superior attention to detail while meeting tight deadlines

The ability to occasionally manage conflicting priorities and demands in a fast-paced environment

The ability to perform in a team environment with minimum supervision

The ability to perform well under pressure

The ability to adjust to changing priorities and workloads

The ability to learn and apply specific knowledge and technological skills needed for the job

A friendly and outgoing personality and the ability to provide excellent customer service both internally and externally for customers with a professional, positive attitude