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Lycoming College · 2 hours ago

Gift Entry Specialist / Assistant Director of Advancement Operations & Gift Entry

Williamsport, PA

Full-time

Onsite

Mid, Senior Level

Lycoming College is hiring a Gift Entry Specialist / Assistant Director of Advancement Operations & Gift Entry. This role will oversee database gift entry, ensuring accurate recording of donations, assist with reporting and prospect research, and coordinate stewardship efforts across the advancement division.

Higher Education

Responsibilities

Export and enter all credit card gifts and pledge payments into the advancement database; prepare deposits for the business office

Prepare and distribute official gift receipts to gift officers; share gift reports with advancement staff

Maintain accurate records of all gift solicitations and receipts; update gift records as needed

Enter credit card donations received by mail or phone into the payment system; reconcile these with the database and report to the business office

Prepare tribute letters for gifts given in honor or memory of individuals

Run monthly pledge reports and send pledge reminders

Reconcile all gift income reports with the business office

Oversee donor spreadsheets for special initiatives (e.g., LB Smith, Enstine Match)

Manage matching gifts: submit verification requests, match checks/EFTs to constituents, and record receipts

Prepare regular (daily, weekly, monthly, quarterly, annual) gift and stewardship reports

Assist with month-end and year-end reporting for the Office of Advancement and other college areas

Play a critical role during Days of Giving: manage gift entry, reconciliation, tracking, and reporting

Communicate gift and pledge information to front line officers; coordinate giving info with Advancement directors and gift officers

Build and run queries, exports, and reports in the database to support gift officers and other college areas

Assist alumni engagement team with stewardship strategies for event attendees, volunteers, and Lycoming Fund donors

Support front line gift officers in stewardship strategies for planned, major, and principal gifts, including annual communications for endowed funds

Qualification

Customer relationship managementRaiser's Edge databaseFinancial reportingMS Office productsAttention to detailCustomer serviceCommunication skillsInterpersonal skills

Required

Associate degree required

Proven experience with customer relationship management software; higher education advancement preferred

Knowledge of MS Office products (Word and Excel) and relational database concepts; familiarity with Raiser's Edge database and querying/reporting preferred

Must be accurate, precise, well organized, and attentive to details

Strong understanding of financial reporting and ability to understand IRS guidelines for charitable giving

Demonstrate excellent communication skills (verbal and written); along with exceptional interpersonal and customer service competences