Dana-Farber Cancer Institute · 2 hours ago
Executive Assistant, Legal
Brookline, MA
Full-time
Onsite
Mid, Senior Level
$87K/yr - $101K/yr
7+ years expDana-Farber Cancer Institute is a leader in life-changing breakthroughs in cancer research and patient care. The Executive Assistant II provides high-level administrative support to Vice Presidents and above, managing complex calendars, preparing presentations, and coordinating department events while maintaining confidentiality and professionalism.
CommunitiesHealth CareHealth DiagnosticsHospitalNon ProfitOncology
Responsibilities
Provide knowledgeable and skilled general administrative support primarily to Vice President(s) and above or a comparable level executive
Proactively triaging issues as they arise and determining appropriate action in response to inquiries
Act as designee of leader in specified areas as directed
Complex calendar management of senior executives and anticipating conflicts before they arise
Assist executive(s) in preparing presentations as needed; ensure room reservations and A/V equipment is set-up appropriately for VP or SVP hosted meeting
Collaborate with leadership, HR, and hiring managers to manage and execute a smooth process for requirement and onboarding new hires
Work with leaders to track departmental workforce, i.e., employees, contractors, consultants, and keep organizational charts updated and compiled
May be responsible for managing in person events, ensuring there are appropriate speakers, hosts, and catering arranged
Coordinate department events, retreats, leadership meetings and other group meetings with internal and external entities
Prepare documents and correspondence that may be highly confidential or politically sensitive in nature
Book complex domestic and/or international travel itineraries
Attend administrative leadership team meetings as requested, ensuring these meetings have identified facilitators, agendas, and that action items are recorded and followed up on
May process invoices to ensure vendors are paid in a timely fashion, assign proper budget codes and coordinate reimbursements
Oversee department purchasing cards, online reconciliation, statement and receipts submission to Accounts Payable in a timely manner
Process various requisitions, purchase orders, personnel and other forms needed for the department’s administration
May provide oversight of operational/administrative functions to department managers, including maintaining SOPs and educating staff as needed
Maintain a high-level of professionalism, discretion, and confidentiality regarding a variety of highly sensitive topics
Help to improve workflow, operating efficiency, and service quality within the department
May provide mentorship, supervision, or management to junior administrative staff
Qualification
Required
High school diploma required
7 years of administrative experience of which 2 years must in an Executive Assistant role required
Stellar communication skills, both written and verbal
Advanced knowledge of computer applications including Microsoft Office Suite, Google Suite, Zoom, Adobe
Exceptional customer service skills and the ability to interact professionally with peers, leadership, and external contacts
Resourceful with strong problem-solving skills
Ability to engage with appropriate urgency in situations that require quick response or turnaround
Ability to independently prioritize high volume of tasks and manage competing priorities
Demonstrated competency with budgeting and office systems and standard computer programs; ability to teach others as needed
Ability to work collaboratively with a wide range of people and diverse cultures
Ability to handle Interactions that require confidentiality and diplomacy
Preferred
Bachelor's Degree preferred
Company
Dana-Farber Cancer Institute
Dana-Farber Cancer Institute is a center dedicated to carrying out adult and pediatric cancer treatment activities and advanced research.
1001-5000 employees
H1B Sponsorship
Dana-Farber Cancer Institute has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (148)
2024 (145)
2023 (155)
2022 (139)
2021 (105)
2020 (113)
Funding
Current Stage
Late StageTotal Funding
$88.08MKey Investors
Elaine and Eduardo Saverin FoundationThe DeGregorio Family FoundationLlama
2025-11-24Grant· $20M
2025-05-06Grant· $1M
2024-09-24Grant· $0.5M
Leadership Team
Edward Benz
CEO
Recent News
Medical Xpress - latest medical and health news stories
2025-12-29
MarketScreener
2025-12-16
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