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Dana-Farber Cancer Institute · 8 hours ago

Lead Research Administrator

Brookline, MA

Full-time

Onsite

Mid, Senior Level

$95K/yr - $115K/yr

6+ years exp

Dana-Farber Cancer Institute is a leader in life changing breakthroughs in cancer research and patient care. The Lead Research Administrator is responsible for managing the complex research portfolio, collaborating with faculty and researchers on grant preparation and financial management, and leading special projects within the department.

CommunitiesHealth CareHealth DiagnosticsHospitalNon ProfitOncology

Responsibilities

Grant Preparation (pre-award): Responsible for all administrative aspects of grant preparation of sponsored research applications. Review sponsor eligibility and application requirements and ensure applicants understand them, responsible for the entire application excluding scientific content, meet and communicate internal and external deadlines in a strict deadline-driven environment, research funding opportunities for investigators, draft non-scientific materials for proposals, coordinate with administrators and faculty from other departments or organizations to complete proposals, coordinate institutional review of proposals by Grants & Contracts and submission to sponsors, prepare JIT information and responses to other pre-award inquiries

Portfolio Management (post-award): Responsible for the financial management of sponsored and institutional funds portfolio management. Prepare financial and narrative reports for sponsors while managing and adhering to specified deadlines, provide projection and project summary reports to investigators on a regular basis, ensure spending adheres to budget and sponsor and Institute guidelines, invoice and monitor receivables for clinical trial enrollment when appropriate, establish billing agreements as appropriate, track milestones and receivables for industry agreements

Procurement: Approve and/or initiate purchase requests for investigators and laboratory members via Purchase Orders and PCard. Verify funds are available, expenses are allowable and correctly allocated in a timely manner. Review and approve bills for core and center services

Human Resources: Onboarding - conduct financial analysis to determine availability of funding, assist in the development of job descriptions, post positions, approve salary offers, process visa applications and payments as appropriate. Ongoing - process merit, equity and promotions requests. Manage salary allocations in adherence to funding guidelines and availability. Offboarding - manage termination process checklist, process termination paperwork

Compliance: Partners with faculty and researchers to ensure adherence to internal and external policies. This includes consulting with faculty/OGC/Innovations on MTA, DUA and consulting agreement processes. Also includes advising faculty and researchers and/or referring them to appropriate resources for other compliance issues such as financial conflict of interest and foreign influence. Educate new researchers and manage the federal time and effort process for applicable researchers. Continuous learning and educating of researchers on NIH Grants Policy Statement and DFCI Policies. Review Time and Effort prior to routing to researchers for certification

Cores, Centers and Chargebacks: Assist in pricing development and annual review of pricing, process monthly billing for internal and external customers, manage funds to ensure revenue meets expenditures

Qualification

Research administrationGrant managementFinancial managementExcel/Google SheetsProject managementCompliance knowledgeBudgeting principlesCommunication skillsProblem-solving skillsTeam collaboration

Required

Expert with new applications and software programs

Extensive experience with electronic document and email file storage

Able to complete projects with expertise, accuracy and on time

Adapt at prioritization and managing multiple priorities simultaneously

Provides superb written and verbal communication

Demonstrated expertise with listening, inquiry, follow-up, and problem-solving skills

Demonstrated expertise assessing complex situations and developing solutions

Extensive experience with analyzing grant data through research, comprehension and application of regulations, policies, and procedures including NIH and other Federal, state and foundation regulations

Adapt with budgeting principles, including projections and the integration of multiple complex awards and types with varying project periods

Adapt at cultivating relationships with faculty, research staff, department's GM team, GM in other departments, and central departments

Adapt at directing faculty and researchers to appropriate departmental and institutional resources, including for issues or queries outside the standard scope direct responsibility

Expert knowledge of regulations, policies, and DFCI standard operating procedures (SOPs)

Promotes inclusive community where human differences are valued and celebrated and where all are welcome

Creates an inclusive work environment that engages and retains talent

Able to lead and influence projects within the Department and across the Institute's research central offices. Independently discusses and troubleshoots complex issues

Shares ideas openly and accurately, and communicates them effectively, both in writing and verbally

Expert client-service and project management skills

Bachelor's degree and at least 6 years of relevant experience