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Texas Department Of Criminal Justice · 13 hours ago

Administrative Assistant IV - Volunteer Services - Chaplaincy & Volunteer Services - Huntsville (028423)

United States-Texas-HUNTSVILLE

Full-time

Onsite

Entry, Mid Level

2+ years exp

Texas Department Of Criminal Justice is seeking an Administrative Assistant IV for their Chaplaincy & Volunteer Services. The role involves performing complex administrative support work, coordinating with various organizational units, and maintaining filing and record-keeping systems.

Government Administration

Responsibilities

Performs advanced technical assistance work for an agency program; coordinates work with organizational units of the agency; and assists in the development and maintenance of administrative and technical assistance policies and procedures and manuals

Prepares and disseminates information concerning agency programs and procedures; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; prepares, distributes, and maintains statistical reports; and performs complex typing and word processing

Maintains filing, record keeping, and records management systems to include an automated information system; and compiles and enters data for charts, graphs, databases, statistical summaries, and reports

Researches, composes, designs, and edits agency publications, forms, manuals, and reports; distributes technical program-related information; and provides liaison with agency staff, other agencies and organizations, and the public

Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access

Processes background checks for volunteers and ensures timely processing of volunteer applications; processes volunteer applications that require extensive background checks; responds to inquiries regarding the status of volunteer applications in the approval process; and reviews volunteer applications for final eligibility determination

Performs a variety of marginal duties not listed, to be determined and assigned as needed

Qualification

Microsoft Office SuiteCriminal Justice experienceTechnical program supportData entryRecord keepingOffice practices knowledgeCommunication skillsProblem-solving skillsOrganizational skills

Required

Graduation from an accredited senior high school or equivalent or GED

Two years full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience

Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date

Must meet and maintain TLETS access eligibility for continued employment in position

Knowledge of office practices and procedures

Knowledge of business terminology, spelling, punctuation, and grammar

Skill to communicate ideas and instructions clearly and concisely

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public

Skill to interpret and apply rules, regulations, policies, and procedures

Skill in problem-solving techniques

Skill in the use of computers and related equipment in a stand-alone or local area network environment

Skill to prepare and maintain accurate records, files, reports, and correspondence

Skill to model the way for positive change

Skill to promote innovation and best practices