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Texas Department Of Criminal Justice · 3 hours ago

Administrative Assistant III - Sex Offender Rehabilitation Program - Rehabilitation and Reentry Division (035091)

United States-Texas-HUNTSVILLE

Full-time

Onsite

Entry Level

1+ years exp

The Texas Department Of Criminal Justice is seeking an Administrative Assistant III for their Rehabilitation and Reentry Division. The role involves providing complex administrative support, including managing correspondence, assisting with data service requests, and coordinating appointments and meetings.

Government Administration

Responsibilities

Participates in the planning and execution of an agency program; coordinates work with organizational units of the agency; and assists in the development of administrative and technical assistance policies and procedures

Tracks correspondence between offenders and their families; prepares and disseminates information concerning rehabilitation programs and procedures; and assists with and monitors special projects

Assists with data service requests and follow-through; maintains; assists in the preparation for administrative meetings; and attends meetings, takes notes, and prepares and distributes related information

Coordinates and schedules appointments, interviews, and conferences; makes travel arrangements and reservations and prepares related documents; and maintains filing, record keeping, and records management systems to include an automated information system

Responds to inquiries regarding rules, regulations, policies, and procedures; provides liaison with agency staff, other agencies, organizations, and the public; and provides training and technical assistance

Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access

Performs a variety of marginal duties not listed, to be determined and assigned as needed

Qualification

Microsoft Office SuiteTLETS certificationOffice practices knowledgeData organization skillsTechnical report preparationRecord keeping skillsCommunication skillsProblem-solving skills

Required

Graduation from an accredited senior high school or equivalent or GED

One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience

Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date

Must meet and maintain TLETS access eligibility for continued employment in position

Knowledge of office practices and procedures

Knowledge of business terminology, spelling, punctuation, and grammar

Skill to research, compile, organize, and present information and statistics

Skill to communicate ideas and instructions clearly and concisely

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public

Skill to interpret and apply rules, regulations, policies, and procedures

Skill to review technical data and prepare technical reports

Skill in problem-solving techniques

Skill in the use of computers and related equipment in a stand-alone or local area network environment

Skill to prepare and maintain complex records and files in an automated system

Skill in the electronic transmission of communications