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Texas Department Of Criminal Justice · 2 hours ago

Administrative Assistant II - Substance Use Treatment Programs - Rehabilitation and Reentry Division (041296)

United States-Texas-HUNTSVILLE

Full-time

Onsite

Entry Level

1+ years exp

The Texas Department Of Criminal Justice is responsible for rehabilitation programs related to substance abuse. They are seeking an Administrative Assistant II to provide routine administrative support, including maintaining filing systems and preparing reports, while working under moderate supervision.

Government Administration

Responsibilities

Prepares, coordinates, and maintains supply of needed treatment materials, forms, and other documents for the intake process, orientation, and education classes; prepares requests and requisitions for required materials; and ensures availability of supplies and participant folders

Assists in researching and compiling data and related documentation; prepares, edits, and distributes correspondence, reports, and other documents; and maintains filing and record keeping systems

Updates and maintains intake, orientation, and education class participant files and records to include consent and participation agreements, eligibility requirements, participant attendance, and program notes

Responds to inquiries regarding rules, regulations, policies, and procedures; assists in developing administrative and technical policies and procedures; and assists the treatment staff in providing technical program assistance

Qualification

AddictionComputer operationsOffice practicesRecord keepingCoordination skillsInterpretation skillsBilingual (Spanish/English)Problem-solvingCommunication skills

Required

Graduation from an accredited senior high school or equivalent or GED

One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience

Knowledge of alcoholism and chemical dependency, addiction, co-dependency, and related disorders and of counseling and recovery

Knowledge of office practices and procedures

Skill to communicate ideas and instructions clearly and concisely

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public

Skill to interpret and apply rules, regulations, policies, and procedures

Skill in problem-solving techniques

Skill in the use of computers and related equipment in a stand-alone or local area network environment

Skill to prepare and maintain accurate records, files, and reports

Skill to review technical data and prepare technical reports