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Phoenix Senior Living · 6 hours ago

Human Resources Coordinator

Hopkinsville, Kentucky

Full-time

Onsite

Entry Level

2+ years exp

Phoenix Senior Living is seeking an HR Coordinator to join their team at The Neighborhood at Paducah. The role involves providing human resources services including payroll processing, team member recruiting, and maintaining personnel files, while also ensuring compliance with state regulations and fostering a professional environment for residents and associates.

Health CareNon ProfitProfessional ServicesRetirement

Responsibilities

Refers to the Resident Profile and addendum for every new resident to learn about each new move-in

Understands the recognition of resident changes in condition, takes appropriate action and communication to clinical team

Assist residents to and from their destination when necessary

Responds to resident requests and inquiries as needed

Maintains Bistro area in an orderly manner in communities with Bistros

Assist with Worker’s compensation matters

Inventories and places orders for community office supplies

Logs and distributes invoices to department directors for proper coding and approval

Maintains Tickler Reminder tracking system to monitor and update certificate and license renewals as appropriate

Assist the Executive Director with establishing and maintaining all personnel files (electronic and paper) and binders related to employment matters for the required length of time in accordance with state, federal and Phoenix requirements

Completes All Phoenix job specific training in the timeframe designated

Completes all training required by the state or other regulating authorities including ongoing training per regulation

Assist the Executive Director with completing all new hire paperwork and administration timely and prepare associate data for payroll and record keeping

Processes community associates training and tracking in compliance with Phoenix standards and federal and state regulations

Leads the orientation of new team members including new hire paperwork, Community Overview, overview of Associate handbook and policies and scheduling CORE classes

Participates in creating and maintains a warm professional environment

Participates in regularly scheduled meetings with department directors and associates

Maintains appropriate communication with the Executive Director

Possesses excellent communication skills, both verbal and written, and the ability to relate in a positive and professional way to a diverse resident and associate population

Maintains and protects the confidentiality of resident information at all times

Acts as a liaison for all associates and dedicates time each day for associate appointment to explain, assist and support an associate with any HR, benefit, or payroll concerns

Assist with ensuring compliance with state assisted living regulations

Ensures compliance with all state and federal regulations (i.e. OSHA)

Partners with department directors to ensure community is in compliance with OSHA requirements and promotion of Risk Management programs and policies

Partners with department directors in the processing of light duty and worker’s compensation claims in order to expedite return to full duty, close the claims, promote positive associate relations and to reduce overall cost

Conducts regular invoice check-ins with vendors and manages the status of past due invoices

Performs daily, weekly, monthly and annual payroll administration responsibilities

Review payroll and timekeeping edit reports and coordinates with department directors to ensure they have reviewed and approved all hours

Process approved labor adjustments

Monitors and tracks performance appraisal due dates, process approved merit increases, and files in associates’ personnel file upon receipt/approval from respective Department Head

Covers front desk Concierge duties when needed

Scan and deliver any invoices that come in to the payables inbox home office to process

Scan any past due notices to the payables inbox, and/or escalate any phone calls related to past due invoices to the Home Office payables inbox asking for research and response

Send all ancillary charge changes to home office to process

This role will support all other general administrative duties assigned as necessary

Qualification

Human Resources supportMS Office proficiencyAssisted Living knowledgeTime managementMulti-taskingInfection control proceduresRisk management conceptsCommunication skillsOrganizational skillsDocumentation skills