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SBP · 2 hours ago

Office & Facilities Coordinator

New Orleans, LA

Full-time

Onsite

New Grad, Entry Level

$20/hr - $20/hr

SBP is dedicated to ensuring smooth operations at their New Orleans headquarters, and they are seeking an Office & Facilities Coordinator. This part-time role focuses on managing daily office functions, hospitality, and vendor coordination to create an organized and welcoming workplace environment.

CharityNon ProfitSocial Impact

H1B Sponsor Likely

Responsibilities

Greet and assist onsite visitors, offering a warm and professional presence

Manage daily incoming mail, packages, and deliveries, including shipping and receiving needs for HQ staff

Maintain organization and cleanliness of shared spaces, including common areas, conference rooms, and supply areas

Oversee stocking and organization of kitchen, breakroom, and restroom supplies, maintaining inventory levels and tracking restocking needs

Coordinate conference room bookings and provide light hospitality support, such as food ordering and meeting space preparation

Partner with IT to support workstation setup, seating assignments, and basic onboarding logistics for new hires

Manage and code invoices related to office operations and facilities services in coordination with Finance

Assist with the preparation of internal materials, including basic printing, signage, and document organization

Serve as the onsite liaison for scheduled vendor visits, including cleaning services, pest control, and maintenance contractors

Manage headquarters security systems, including cameras, alarms, and key cards, and respond to alarm notifications after hours as needed

Execute daily opening and closing procedures, ensuring the building is locked, alarms are set, and equipment is turned off

Track routine service schedules for HVAC, fire extinguishers, printers, and water filters

Submit facilities tickets for repairs, monitor follow-up, and escalate building concerns to the Chief of Staff or building management

Support protocols during major weather events and assist with small office improvement projects or workspace adjustments

Maintain the HQ campus and select outdoor areas as needed, including supporting basic maintenance like car gates or window blind installation

Support management of tenants and neighbors to address building-related questions and coordinate shared-use concerns

Conduct routine walk-throughs to identify maintenance issues, safety concerns, or restocking needs

Plan and support small internal events, monthly team-building activities, and informal gatherings

Collaborate with teams for on-site community events, including movie nights or donation drives, through light setup and breakdown

Support logistics for donor visits, board meetings, and small convenings hosted at the office

Issue office-wide communications in partnership with the Chief of Staff regarding policy updates, closures, or operational changes

Ensure that the daily office experience and signage reflect the organization’s culture, values, and commitment to a supportive environment

Qualification

Office coordinationFacilities supportOrganizational skillsCommunication skillsProactive mindsetVendor coordinationEvent planning

Required

Experience in office coordination, hospitality, facilities support, or administrative operations

Strong organizational skills with sharp attention to detail and a proactive mindset

Excellent communication skills and a warm, professional presence when interacting with staff and partners

Ability to balance multiple tasks, prioritize effectively, and maintain a welcoming, orderly environment

Comfort coordinating with vendors and troubleshooting basic facilities concerns

Highly dependable with a track record of consistent attendance

A positive, 'can-do' attitude and willingness to handle issues as they arise

Ability to lift up to 25 lbs. and remain mobile for the majority of a 4-hour shift

Company

SBP

SBP solves the challenges facing at-risk communities and scales impact with a proven model.

Founded in 2006

New Orleans, Louisiana, USA

51-200 employees

https://sbpusa.org/

H1B Sponsorship

SBP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2021 (1)

Funding

Current Stage

Growth Stage

Total Funding

$0.1M

Key Investors

CITGO Petroleum Corporation

2023-12-14Grant· $0.1M

Leadership Team

Carol Markowitz

Chief Executive Officer

Reese May

COO

Recent News

nola

New Hyatt GM, Port NOLA COO, Louisiana Endowment for the Humanities board members appointed

2025-12-02

New Orleans CityBusiness

Lauren A.K. Darnell, SBP

2025-11-14