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University of Miami · 1 month ago

Sr. Program Coordinator (H)

Miami, FL

Full-time

Onsite

Mid, Senior Level

3+ years exp

The University of Miami is seeking a full-time Sr. Program Coordinator for the Department of Medical Education. This role provides administrative support to faculty and acts as a liaison between faculty, students, and other universities, while also assisting in the development, monitoring, and reporting of departmental budgets.

Higher Education

H1B Sponsor Likely

Responsibilities

Works closely with students to continuously evaluate their learning experience and improve quality and value of the program

Registers students for courses using University procedures and systems

Acts as an academic advisor for students in the program and as a career advisor for prospective and continuing students

Develops strategic partnerships with external entities and organizations

Creates monthly budget reports to ensure operations are within plan

Assists with database maintenance and enrollment management

Ensures administrative processes and associated forms for instructor services are completed in a timely manner

Responds to various instructor requests and telephone, email, and internet submissions for all programs

Prepares faculty payroll for the program

Plans and participates in open houses for the department

Adheres to University and unit-level policies and procedures and safeguards University assets

Under the guidance and supervision of the CME Manager, plan and coordinate Continuing Medical Education (CME) symposia and courses from inception and evaluation to completion of final reports

Assist in preparing ACCME annual report, PARS and other special reports as required to maintain up-to-date accreditation

Participate in meetings between program director and CME Manager on a regular basis to meet on and communicate program information and planning

Assist in streamlining course planning processes by proposing new ideas and building in new tools to better-utilize the systems used by the Division

Serve as the first point of contact for all vendors

Complete payments and controls expenses by receiving, processing, verifying and reconciling invoices

Consistently record detailed course expenses and income to ensure fiscal success including, but not limited to, creating purchase orders, sending payments to accounts payable, payment follow up with accounting and vendors and vendor invoice processing and payment

Process speaker honoraria and travel reimbursement for each course

Work closely with the CME manager to enter all course information into dashboard budget and in the respective course folders in the CME electronic shared drive; use existing systems/programs to effectively maintain records

Assist CME Manager in executing negotiated hotel contracts including room rates, determination of date availability and meeting room space, food and beverage selections, group concessions, hotel deposits, rooming list management and assisting the CME Manager in the review and processing of the final hotel invoice

Liaise with external vendors to execute promotional events and campaigns

Plan and execute initiatives to reach the target audience through appropriate channels (social media, e-mail, TV etc.)

Coordinate and compile program content for brochures and course collateral including objectives, faculty information, agenda, hotel information, CME-required elements and registration information

Create, maintain, expand and scale CME and course websites

Undertake individual tasks of each course’s marketing plan as assigned

Manage on-site registration desk and assign registration duties/tasks to staff

Arrange pre-event and onsite logistics to ensure delivery and set up of event functions including general sessions, workshops, dinners and special events, shipment coordination and distribution of meeting materials/registration packets, etc

Prepare the course syllabus for printing including appropriate CME elements for each course

Set Up and help coordinate recording of Live presentations for Grand Rounds sessions in conjunction with Grand Round coordinator

Perform any other course coordination duties as assigned

Qualification

Budget managementCME accreditationEvent coordinationMicrosoft OfficeAnalytical skillsPublic speakingCustomer serviceTyping speedCommunication skillsOrganizational skillsInterpersonal skills

Required

High school diploma or equivalent

Minimum 3 years of relevant experience

Skill in completing assignments accurately and with attention to detail

Ability to analyze, organize and prioritize work under pressure while meeting deadlines

Ability to process and handle confidential information with discretion

Ability to work evenings, nights, and weekends as necessary

Commitment to the University's core values

Ability to work independently and/or in a collaborative environment

Proficiency in computer software (i.e. Microsoft Office)

Proficiency in Microsoft Office, including Word, Excel, PowerPoint and Publisher

Excellent analytical, communication, organizational, interpersonal and public speaking skills

Outstanding multi-tasking and problem-solving skills to ensure multiple and complex projects are accomplished successfully and on time in a fast-paced environment

High-quality customer service skills

Ability to enter and verify information accurately and efficiently with attention to detail

Ability to travel locally for various CME events and stay at designated venues for duration of activity

Ability to engage and assist and to work closely with faculty, administration and outside agencies with minimal supervision

Ability to be self-directed as well as collaborative to work effectively as a member of a team

Strong typing ability of a minimum 45 wpm

Benefits

Medical

Dental

Tuition remission

And more

Company

University of Miami

Glassdoor3.9

At UM you'll join a diverse and energized academic community.

Founded in 1925

Coral Gables, fl, US

5001-10000 employees

http://miami.edu

H1B Sponsorship

University of Miami has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2025 (208)

2024 (151)

2023 (149)

2022 (121)

2021 (95)

2020 (114)