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NEOGOV · 8 hours ago

School Administrative Services Assistant I, II, III, IV - McKinley High

Honolulu, HI 96814

Full-time

Onsite

Entry, Mid, Senior Level

$3,892/mo - $4,925/mo

2+ years exp

NEOGOV is part of the Hawaii State Department of Education, and they are seeking a School Administrative Services Assistant IV to assist the principal with daily administrative functions. The role involves planning, supervising office support services, and maintaining student and personnel records.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Planning, supervising and/or providing office support and related services to meet priorities

Supervising and/or participating in greeting and ascertaining the purpose of callers and assisting or referring them as necessary

Answering or referring inquiries on policies, regulations, procedures and activities of the school, the Department of Education and the State

Contacting parents, departmental offices, other governmental agencies, business concerns and community groups for information required by the school or to disseminate information and secure cooperation

Reviewing and distributing incoming correspondence, circulars and other material

Composing routine and special letters

Informing the principal of matters requiring immediate attention and concerns relative to appointments, commitments and deadlines

Establishing, organizing and maintaining office files

Maintaining personnel records for the staff

Processing payroll and performing related work

Registering students and maintaining student records

Collecting cash, maintaining a variety of fiscal records and posting and summarizing financial data to report forms

Preparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent records

Maintaining inventory records, performing physical inventory and completing report forms

Assisting officers of student clubs and other class or school organizations with record keeping, purchases, etc

Gathering, maintaining and compiling information for business office and student service reports

Operating and maintaining a variety of standard office machines

Typing letters, reports, schedules, bulletins and other material

Cutting stencils, duplicating and distributing a variety of material

Instructing, assigning and reviewing the work of students assigned to the office

May supervise clerical personnel and may take and transcribe shorthand dictation

Qualification

Clerical experienceTyping proficiencyOffice managementCommunication skillsCustomer serviceRecord keepingFinancial record managementTeam supervision

Required

Graduation from high school

Experience of the kind and quality described below and in the amounts shown in the following table or any equivalent combination of training and experience

General Experience: 2 years of progressively responsible work experience which involved skilled typing using a typewriter or word processing equipment in performing a variety of standard clerical work

Knowledge of English grammar, spelling and arithmetic

Ability to read and understand oral and written instructions

Ability to carry out procedures in clerical work systems

Ability to speak and write simply and directly

Ability to observe differences in copy and proofread words and numbers quickly and accurately

Ability to operate various kinds of office equipment

Specialized Experience: Responsible clerical experience in a Hawaii public school setting in the capacity of chief clerical assistant to the principal

Skilled Typing Requirement: Applicants must be able to type accurately (using a typewriter or word processor) from plain or corrected copy at the rate of 40 net words per minute

Benefits

Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year.

Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year.

Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits.

Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan.

Group Life Insurance: The State provides a free life insurance policy for employees and retirees.

Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.

Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.

Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits.

Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products.

Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available.

Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.

Social Security: As an employer, the State also contributes to an employee's social security account.

Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation.

Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.