Inside Higher Ed ยท 1 week ago
Purchasing Coordinator/Analyst (Short Term, Temporary Assignment)
Bakersfield, CA
Part-time
Onsite
Mid Level
$6,455.87/mo - $9,121.98/mo
3+ years expInside Higher Ed is seeking a Purchasing Coordinator/Analyst to coordinate the purchasing process for the Kern Community College District. The role involves evaluating purchasing trends, maintaining compliance with regulations, and providing assistance to staff regarding purchasing matters.
Digital MediaEducationHigher EducationJournalismRecruiting
No H1B
Responsibilities
Examine and evaluate current purchasing trends that affect price and availability; recommend improvements and modifications to activities and procedures; monitor compliance of purchasing procedures with applicable laws and regulations
Coordinate maintenance and compliance of District business contracts and associated contract database
Examine and evaluate new and alternative products and sources of supply; conduct vendor interviews; arrange for and participate in tests and demonstrations of supplies and equipment; notify staff of new products/vendors that are one the market; verify funds are available for purchases; reviews and recommends potential vendors and procurement of new products; researches and resolves product, pricing and distribution complaint issues with vendors; maintenance of all vendor files
Coordinate, research, prepare and type formal bids and quotations, service agreements and leases; maintain bidding calendar; put together invitations to bid packages, including technical specifications, required bonds and general and special conditions required by the District; advertise public bids in newspaper; keep vendor bid list updated
Provide coordination, information and assistance to District staff regarding purchasing matters. Answer telephone and provide information related to purchasing activities as appropriate; train staff in purchasing process, policy and regulations
Implement and maintain e-procurement system for the District. This will include a variety of difficulty and complete technical and paraprofessional buyer duties that require an excellent working knowledge of purchasing functions and accounting functions for the assigned office, as well as of public educational institutions. Act as a point person for e-procurement, training staff on usage and responding to questions; resolving routine problems with the system
Review trade publications and journal, and maintain files of vendors, catalogs and listings; assist in the maintenance of computerized records related to the purchasing function
Prepare a variety of reports and statistical information. Maintain accounting records for governmental funds; prepare and analyze financial statements; prepare billings and claims; prepare budget projections and other specialized reports; prepare State reports; review reports for accuracy and completeness. Maintain a variety of purchasing files and records
Perform related duties as assigned
Qualification
Required
Associate degree in business or a related field and five years of increasingly responsible experience in all phases of the acquisition process, including experience in purchasing on a wide variety of materials, supplies, services and equipment and contract/vendor administration, including a minimum of two years experience in the public sector, all other experience must include experience in which functions were at least 50% in purchasing functions
OR Bachelor of Science degree in business or a related field and three years of increasingly responsible experience in all phases of the acquisition process, including experience in purchasing on a wide variety of materials, supplies, services and equipment and contract/vendor administration, including a minimum of two years experience in the public sector, all other experience must include experience in which functions were at least 50% in purchasing functions
Knowledge of principles and practices of purchasing
Knowledge of laws and regulations applicable to school and/or governmental purchasing programs for State of California
Knowledge of basic budgeting procedures and techniques
Knowledge of principles and procedures of financial record-keeping and reporting
Knowledge of principles and procedures of basic accounting and bookkeeping
Knowledge of sources of supplies and marketing data
Knowledge of modern office procedures, methods and computer equipment
Knowledge of business letter writing and report preparation
Knowledge of correct English usage, spelling, grammar and punctuation
Knowledge of principles of providing training
Ability to interpret and apply laws, rules and regulations affecting purchasing operations
Ability to communicate and implement district purchasing procedures
Ability to test, demonstrate and evaluate merchandise
Ability to determine compliance of bid proposals with specifications
Ability to establish and maintain a variety of records and files
Ability to access, operate and maintain various software applications
Ability to input and retrieve data with speed and accuracy
Ability to quickly identify problems and situations, and take appropriate action to resolve the underlying cause
Ability to make arithmetic calculations
Ability to understand and follow oral and written instructions
Ability to communicate effectively both orally and in writing
Ability to operate a variety of office equipment and machines such as calculator and copier
Ability to operate computer terminal and peripheral equipment to input a variety of data and maintain various records
Ability to establish harmonious and effective work relationships with departments and outside vendors
Ability to establish and maintain cooperative and effective working relationships with others
Ability to complete work efficiently with many interruptions
Ability to work independently and with sound judgment within procedural guidelines
Preferred
Certification as a Certified Professional Public Buyer (CPPB) or completion within one year of employment is highly desirable
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
Recent News
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2025-05-03
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